Senior Billing Coordinator

Overview

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm wasestablishedin 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory.

Job Summary

Simpson Thacher & Bartlett is seeking a highly organized and detail-oriented Senior Billing Coordinator to join the Firm’s Billing, Collections and E-Billing team. This role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients.

Under minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.

• Interface with attorneys, secretaries, clients and staff regarding billing matters

• Compile, analyze and process a high volume of attorney bills to clients on a monthly basis

• Review and edit pre-bills in response to attorney and secretary requests

• Apply retainer/on-account funds as directed by attorney and as per Firm policy

• Process write-offs according to Firm guidelines and policy

• Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter

• Submit invoices electronically, assisting with bill resolution as required

• Review billing supporting documentation for accuracy

• Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections

• Create billing schedules and various billing analyses as required

• Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments

• Distribute monthly partner reports

• Regularly review and update comments for reports distributed to the Finance Committee and Partners

• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues

• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances

• Mentor and train new Billing Coordinators as directed

• Assist with special projects as needed

• Perform other duties as assigned

• Ability to effectively present information verbally and in writing

• Ability to use an accounting calculator

• Proficiency in MS Office Suite, particularly in Excel

• High level of proficiency with 3E

• Ability to work independently with minimum supervision

• Strong attention to detail

• Excellent analytical and problem solving skills

• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

• Flexibility to adapt to all work situations and work varied hours

• Familiarity with E-billing Hub and Multi currency preferred

• A minimum of 3 to 5 years of billing experience in a large law firm required

• 5 plus years of billing experience preferred

• High School diploma or GED equivalent

• Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience

• Degree in Accounting preferred

Salary Information

NY only
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The estimated base…