Finance & Data Operations Manager; CS

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary: 10/31/2027
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
  Morningside
• Salary Range: $90,000 - $107,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Reporting to the Managing Director of the National Science Foundation (NSF) Engineering Research Center for Smart Streetscapes (CS3), the Finance and Data Operations Manager independently manages the day-to-day financial operations, accounting, and financial-reporting data for the Center within The Fu Foundation School of Engineering and Applied Science (SEAS). The incumbent administers the Center’s annual operating budget of approximately $7.2M across federal, matching, and other sponsored accounts;

develops, implements, and enforces internal financial controls; and independently produces account reconciliations, financial and compliance reporting, budget projections, and burn‑rate analyses with minimal supervisory correction.

In addition to core financial management, the role owns the Center’s financial reporting data and analytics: designing and maintaining reporting dashboards, and managing the data flows that consolidate and reconcile financial information across the Center’s partner institutions and multiple sponsor and University systems into consistent, decision‑ready reporting. The role carries primary responsibility for the Center’s compliance with NSF and University financial requirements, including administration and certification of the Center’s mandatory cost share;

prior‑approval, allowability, and allocability requirements under federal Uniform Guidance and sponsor terms; and coordination with SEAS Finance, Sponsored Projects Administration and Finance (SPA/SPF), University offices, and the Center’s partner institutions. This is an on‑site position requiring regular, reliable in‑office presence during scheduled hours.

• Independently administers the Center’s operating and sponsored budgets: performs complete monthly reconciliation of all Center accounts on schedule, monitors expenditures to prevent overdrafts, investigates and resolves variances, and recommends budget modifications. Maintains documented reconciliations for management review and audit.
• Independently produces budget projections, burn‑rate analyses, salary and expenditure reports, and award year‑end projections by activity; enters and maintains the annual budget and multi‑year forecasts in the University Budget Tool.
• Internal controls: develops, documents, implements, and enforces the Center’s financial and accounting SOPs. Ensures that all required approvals — including PI approval — are obtained before any expenditure is incurred, including the incumbent’s own expenditures, and verifies allowability and allocability under University policy, sponsor terms, and 2 CFR 200.
• Cost share: independently tracks, reconciles, consolidates, and certifies the Center’s mandatory cost share across partner institutions and University offices; coordinates directly with SPF to resolve certification items within required deadlines.
• Reporting and closeout: prepares monthly and year‑end financial reports, post‑award financial reporting to NSF, and supports effort reporting; collaborates with SEAS Finance and partner institutions to complete all year‑end transactions.
• Monitors…