Accounting Administrator
Listed on 2026-10-31
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Accounting
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounting Assistant, Office Administrator/ Coordinator -
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator
Well-established sewer and drain company is seeking an Accounting Administrator & Billing Specialist responsible for overseeing billing operations, bookkeeping functions, payroll processing, financial recordkeeping, and administrative duties associated with septic, vactor, sewer, and drain services. This position also coordinates municipal project bids, truck registrations, state reporting requirements, and permit applications. The ideal candidate must have proficient knowledge of Quick Books, strong organizational skills, excellent attention to detail, and the ability to manage multiple responsibilities while maintaining accurate financial and administrative records.
Hours are Monday - Friday 8:00am/9:00am - 4:00pm/5:00pm. Salary depends on experience. Company offers Medical, Dental, Vision, 401(k), and PTO.
Billing & Accounts Receivable
- Prepare, process, and send customer invoices for septic, vactor, sewer, and drain services.
- Review completed work orders, service tickets, and supporting documentation to ensure accurate billing.
- Enter customer checks and credit card payments into Quick Books and apply payments to the appropriate customer accounts.
- Prepare and mail monthly customer statements.
- Monitor outstanding invoices and customer account balances.
- Research and resolve billing discrepancies and payment issues.
- Maintain accurate customer billing records and documentation.
- Maintain accurate financial records using Quick Books.
- Must have proficient working knowledge of Quick Books.
- Enter and categorize financial transactions accurately.
- Reconcile monthly bank statements with company financial records.
- Monitor business checking accounts and track account balances and transactions.
- Identify and investigate discrepancies, unauthorized transactions, or other irregularities.
- Maintain organized financial documentation and records.
- Assist with routine financial reporting and provide information to management as needed.
- Process weekly payroll accurately and on schedule.
- Maintain employee payroll records, hours, and related documentation.
- Verify time records and payroll information before processing.
- Ensure payroll deductions and related records are properly maintained.
- Assist with payroll tax filings and reporting requirements, as assigned.
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