Financial Specialist

Overview of the Position The Financial Specialist performs and coordinates administrative, technical and professional work related to financial activities of the court, including ensuring compliance with the appropriate guidelines, policies, and internal controls. The incumbent performs accounts payable and accounts receivable duties and reviews the accuracy of monies received and disbursed by the court, processes financial transactions, and maintains required records in accordance with court policies and approved internal controls.

Maintain, reconcile, and analyze accounting records, consisting of a cash receipts journal, registry fund, and deposit fund, as well as subsidiary ledgers for allotments and other fiscal records. Review and/or perform accounts payable and accounts receivable duties; have responsibility for the accuracy and accountability of monies received and disbursed by the court.

Assist in maintaining, reconciling and reviewing accounting records. Perform basic accounts payable and accounts receivable duties. Maintain and review the accuracy and accountability of monies received and disbursed by the court.

Process and pay bills and invoices incurred in court units.

Receive, review, and process travel vouchers and travel advance requests from court units. Check figures, postings, and documents for correct entries, mathematical accuracy and proper codes. Communicate with individuals in court units to respond to questions, problems, or insufficiencies with voucher submissions and the status of payment of vouchers.

Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds. Review accounting records of each functional allotment and reconcile accounts. Prepare spreadsheets and maintain databases to track certain expenditures.

Serves as the primary liaison for office equipment maintenance and repair, coordinating service requests, scheduling preventive maintenance, communicating with vendors and service providers, and monitoring work orders to ensure equipment remains operational and maintenance costs are properly managed.

Coordinate work efforts with other financial deputies in the financial unit.

Comply with guidelines, procedures, and policies established by the Administrative Office and the court unit.

Perform other related duties as assigned.

To be considered for this position, applicants must have a college degree, or equivalent. To qualify for CL 26, one must have at least one year of specialized experience equivalent to CL 25; to qualify for the CL 27, one must possess at least two years of specialized experience equivalent to CL 26. The position requires excellent written and verbal communication skills, strong interpersonal skills, computer literacy and knowledge of legal terminology.

A master’s or secondary degree is highly desired.

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

• During the first three years of full-time employment, employees receive 13 days of paid vacation. Thereafter, between 20 and 26 days of paid vacation…