Accounting & Administration Manager

Dr. Konstantin Frank Winery is a fourth-generation, family-owned winery located in the heart of New York's Finger Lakes region. Since 1962, we have been pioneers in the American wine industry, combining a rich family history with a commitment to innovation, quality, and excellence.

We are seeking a highly organized, detail-oriented, and personable Accounting & Administration Manager to join our team. This full-time position combines accounting, human resources, employee relations, and general office administration, with additional support for wholesale operations as needed.

The ideal candidate is dependable, trustworthy, comfortable working independently, and enjoys supporting both the financial operations of a business and the people who make it successful.

• Manage day-to-day bookkeeping using Quick Books Desktop, including accounts payable, accounts receivable, and account reconciliations.
• Review invoices, maintain vendor records, and prepare payments for management approval.
• Coordinate payroll processing and maintain accurate payroll records across multiple business entities.
• Prepare and file monthly New York State sales tax and alcoholic beverage tax returns.
• Prepare federal excise tax filings and TTB Form 702 reports.
• Assist with monthly financial reporting, year-end accounting activities, and tax preparation.
• Maintain organized financial records and ensure timely completion of reporting and filing requirements.
• Coordinate with outside accounting professionals and winery management.

• Serve as a primary point of contact for employees regarding HR matters, benefits, workplace concerns, and company policies.
• Manage day-to-day employee relations, including addressing employee concerns, facilitating conflict resolution, and supporting a positive workplace environment.
• Coordinate employee onboarding and offboarding, including orientation, required documentation, and personnel records.
• Administer employee benefits, including health insurance enrollment, renewals, and employee communications.
• Coordinate workers' compensation claims and related administrative requirements.
• Support recruitment efforts, including job postings, interview coordination, reference checks, and hiring documentation.
• Maintain confidential employee records and assist with company policies and handbook updates.
• Organize employee appreciation initiatives, team-building activities, and company events.
• Partner with winery leadership on complex employee matters and significant personnel decisions.

• Oversee general office administration and maintain efficient organizational systems.
• Coordinate with vendors, insurance providers, and outside service professionals.
• Assist with business insurance renewals and related documentation.
• Maintain company records, files, and important administrative deadlines.
• Support management with special projects and day-to-day operational needs.
• Identify opportunities to improve administrative processes and office efficiency.

• Serve as a backup to the Wholesale & Logistics Manager during absences or periods of increased workload.
• Process wholesale orders and coordinate shipments with distributors, freight carriers, and internal teams.
• Ensure accurate order entry, invoicing, and shipping documentation.
• Assist with resolving order processing and shipment-related issues as needed.

• Previous experience in bookkeeping, accounting, or financial administration.
• Proficiency with Quick Books Desktop is essential.
• Experience with accounts payable, accounts receivable, and financial recordkeeping.
• Experience with payroll processing and payroll administration.
• Previous…