TEMP Senior Accounts Payable​/Receivable Specialist

• Receive, review, and process vendor invoices received via email and mail, ensuring accuracy and appropriate approvals.
• Coordinate vendor payments, including checks, ACH transactions, and electronic transfers.
• Maintain vendor accounts, process new vendor setups, and respond to vendor inquiries regarding invoices and payments.
• Process and accurately post daily customer payments, including checks, credit cards, ACH transactions, wire transfers, and other electronic payments.
• Assist with monthly sales commission calculations, reporting, and account reconciliations.
• Support customer account maintenance, including resale certificates, tax exemption documentation, and electronic agreements.
• Evaluate credit worthiness and set credit limits for new and existing customers
• Monitor accounts receivable aging reports, follow up on outstanding balances, and assist with resolving past-due customer accounts.
• Review customer accounts, payment histories, and outstanding balances to identify and resolve discrepancies.
• Prepare and distribute customer statements and maintain accurate account records.
• Review and approve customer sales orders requiring credit or account verification.
• Review and process customer success issues, credits, wholesale rebates, approved write-offs, and account adjustments.
• Prepare customer equipment loaner agreements and maintain related documentation.
• Maintain organized and accurate financial records in accordance with company procedures.
• Collaborate with Customer Care, Sales, Shipping, Purchasing, and Finance to ensure accurate financial transactions and timely resolution of account-related issues.
• Identify opportunities to improve accounting processes, accuracy, and operational efficiency.
• Provide additional administrative and accounting support to the Finance team as needed.

• High school diploma or GED required;
  Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting support.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience working with accounting software or ERP systems preferred.
• Experience with Data Haven/Workflow Management preferred.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to work independently while contributing to a collaborative team environment.
• Professionalism and discretion when handling confidential financial and customer information.
• Experience in a manufacturing, wholesale, or distribution environment is a plus.
• Knowledge of Docusign a plus.

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