Regional Assistant Controller

Location: New York

POSITION SUMMARY

We are seeking a highly skilled and experienced Assistant Controller to join our dynamic team of professionals. The ideal candidate will possess a strong background in accounting principles and financial management. As the Assistant Controller, you will be responsible for ensuring accuracy and compliance with established policies and procedures. This role requires a detail-orientated professional with excellent communication skills.

This role will be 5 days a week in our office located in Henrietta, NY.

ROLES & RESPONSIBILITIES Oversee Accounting Activity:

• - Ensure the team is performing duties in a quality and timely manner.
• - Address any issues or obstacles that may arise.
• - Meet weekly with team to ensure accountability.
• - Oversee cash flow by managing accounts receivable and accounts payable are processed in a timely manner and accurately.
• - Reporting on KPI’s of the department to Controller and management team as required.

Cash Flow & Accounts Payable Management:

• - Prepare and update the cash flow report for the following 13 weeks.
• - Analyze the cash flow report for accuracy.
• - Determine line of credit draw or payback.
• - Submit bills to pay report to Controller for approval and pay bills.
• - Submit cash flow forecast to Controller.
• - Assist and manage vendor disputes.

Manage Customer Accounts & Accounts Receivable:

• - Process credit applications and perform credit checks on new prospective customers.
• - Approve new customers with credit; set up the new customer with terms.
• - Ensure accurate customer records in accounting software.
• - Assist with customer collections.
• - Calculate and process customer rebates.
• - Assist and manage customer payment disputes and collections.

Manage Bank Reconciliations:

• - Import bank statements into accounting software and match transactions.
• - Address any transactions missing from accounting software to ensure documentation is entered accurately and timely going forward.
• - Make any needed corrections in accounting system revealed by reconciliation process.
• - Manage matching bank data daily.

Assist in Closing Accounting Periods:

• - Complete month end checklist.
• - Complete quarter end checklist.
• - Complete year end checklist.

Financial Reporting:

• - Prepare monthly, quarterly, and annual accounting reports and financial statements in a timely manner when month end is complete.
• - Action and follow up all finance related meetings.

Budget to Actual Reporting and Monitoring:

• - Prepare budget vs. actual reports for each department and submit to department managers.
• - Hold meeting to review budget to actual reporting with department managers.
• - Address any issues and follow up with appropriate action.
• - Discuss and note any material deviations from budget.

Perform Other Financial, Administrative, and Clerical Services as Assigned:

• - Collect vendor W9’s.
• - Prepare 1099’s.
• - Assist with audits and tax prep.
• - Manage fixed assets.
• - Identify and action process improvement initiatives.

QUALIFICATIONS

• - Bachelor’s degree in Accounting.
• - Reasonable period of work experience in an accounting role dealing with accounts payable, accounts receivable, month end closing, and financial statement analysis.
• - Bookkeeping skills and knowledge of accounting systems.
• - Understanding of acceptable accounting principles and procedures.
• - Proficiency with accounting software (Net Suite) and advanced Excel skills.
• - Excellent communication, verbal and written.
• - Ability to present oneself and the company in a professional manner.