Office Administrator

Join to apply for the Office Administrator role at Paraco
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Paraco is seeking a loyal, responsible, dedicated, customer‑oriented Office Administrator to join our team. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$19.00/hr - $20.00/hr

Joining Paraco means you will be part of a growing company thriving in a highly entrepreneurial, fast‑paced culture in which generous incentive plans reward positive results. Our exceptional employees have access to industry leading tools, resources and support helping you to realize your full potential.

Using their in‑depth knowledge of Paraco products and solutions, the Office Administrator will provide effective customer service to internal and external customers supporting branch delivery operations. With a positivity and helpful “can‑do” attitude, they act as brand ambassadors, demonstrating a positive work ethic and exceptional communication skills.

• Answer calls & emails, assisting with billing questions, payments, issue resolution and delivery scheduling.
• Assist walk‑in customers during office hours, including dealer fill‑ups and BBQ exchanges, and handle payments.
• Ensure daily cash deposits are reconciled and processed properly and in a timely manner.
• Input orders into ADDs system for driver routes, and print driver route sheets.
• Schedule and review drivers’ work schedules.
• Review load sheets with dockworkers to ensure trucks are packed with the correct number and size of tanks.
• Send mileage sheets to the truck leasing company.
• Issue credits/refunds to customers for over payments when requested.
• Bill out all service work after coding.
• Daily, review evening shift log and month‑end reports.
• Order supplies for the facility.
• Assist with clerical duties and special projects as needed.

• Computer data entry skills and experience with Microsoft Office, and the ability to learn and use fleet management software including Roadnet, Silent Passenger and ADD’s energy for facility and delivery operations.
• Effective written and oral communication skills for communication with staff, vendors and customers.
• A passion for excellence with a customer service focus and strong interpersonal skills.
• High school diploma or GED (or equivalent).
• Punctuality and dependability, arriving on time and evidencing a willingness to learn and grow.
• Mathematical skills, using a 10‑key calculator to perform basic functions (average, mean, etc.).
• Occasional travel (up to 5%) between field offices (South Plainfield/Mount Vernon) and Rye Brook corporate office.
• Hours:
  
  10:00 AM to 7:00 PM Monday to Friday, with willingness and capability to work a flexible schedule (including occasional weekends and overtime) when needed.

Entry level

Full‑time

Administrative

Oil and Gas