Executive Assistant & Social Media

Position: Executive Assistant & Social Media Support – New York City
Location: New York

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Location:

On-site in New York City (non-negotiable — you need to be local and available IRL).

Let’s get this out of the way.

Base Salary: $20-$25/hr to start

• You think “organized chaos” is a valid workflow.
• You still fumble with calendar invites.
• You think “posting on social” is someone else’s job entirely.
• You’re that rare mix of meticulously organized and socially savvy.
• You love supporting leaders and keeping operations on track — all while helping a brand shine online.
• You’re a proactive communicator with strong instincts, sharp attention to detail, and excellent taste.

=About the Role=

The Malone Creative Group is seeking a highly motivated and hyper-organized Executive Assistant with Social Media Support to work directly with our founder. This role is ideal for someone who thrives in fast-paced environments, loves wearing multiple hats, has a sharp eye for both operations and content, and wants to learn directly from an apex predator of the advertising industry.

Approximately 60–70% of your time will focus on core Executive Assistant responsibilities — managing calendars, communications, travel, and day-to-day logistics. The remaining 30–40% will support social media tasks, including scheduling posts, gathering assets, and light engagement tracking.

At its core, this is an EA role — but with a creative edge. You'll play a vital role in keeping our founder on track and helping the agency maintain a polished, consistent digital presence.

=What You’ll Do=

Calendar management:
Coordinate meetings, events, and travel for the founder with efficiency and foresight.

Inbox & communications:
Triage and respond to emails and messages, keeping things organized and prioritized.

Admin & logistics:
Own the details — expense reports, file organization, invoicing, booking, event prep.

Project support:
Assist with client decks, research, and internal operations as needed. You’re the go-to support system.

Social Media Support Responsibilities

• Post scheduling:
  Help draft and schedule content across platforms like Instagram and Linked In, based on existing strategy and creative direction.
• Asset coordination:
  Gather photos, video clips, and relevant brand materials; work with designers when needed to ensure timely content delivery.
• Engagement assistance:
  Monitor DMs and comments, flag messages for follow-up, and help maintain a thoughtful presence.
• Light reporting:
  Track basic engagement metrics and share monthly highlights to inform future posts.

You’ll Thrive In This Role If You Have…

• Experience as an Executive Assistant or in a similar admin-support role.
• A working familiarity with social platforms like Instagram and Linked In.
• Exceptional organizational and communication skills.
• A proactive, solutions-oriented approach to work.
• Confidence with Google Suite (Gmail, Calendar, Docs, Sheets, etc.).
• A sharp eye for clean aesthetics and clear messaging — even if you’re not the one designing it.

Bonus Points For:

• Previous experience in a creative or agency environment.
• Knowledge of tools like Canva, Later, Buffer, or similar social media platforms.
• A sense of humor and comfort in fast-moving, dynamic work settings.

Seniority level

• Seniority level
  
  Entry level

Employment type

• Employment type
  
  Full-time

Job function

• Job function Administrative
• Industries Staffing and Recruiting

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