Executive Assistant

Executive Assistant at VEG ER for Pets

In 2014, VEG was born with a mission to help people and their pets when they need it most by challenging norms and fixing the ER experience. Since then, we’ve expanded rapidly, with hospitals nationwide open 24/7/365, and created an ER experience that focuses on what our pets and pet parents really need. We’ve done the same for our people (VEGgies), finding a way to say YES so they can feel empowered to achieve great things, grow in unexpected ways, and find a place where they truly belong.

At VEG, we find a way to say YES—and this role is all about helping our leaders do the same. As an Executive Assistant, you’ll be the right hand to our senior leaders, bringing order to chaos, anticipating needs before they arise, and creating space for them to focus on what matters most. You’ll manage complex calendars, streamline communications, coordinate high‑stakes meetings, and keep everything moving behind the scenes—because you know the magic is in the details.

If you thrive in fast‑paced environments, love being the go‑to person, and take pride in making things happen smoothly and quietly, we want you on our team. This is a high‑trust, high‑impact role for someone who wants to be indispensable.

• Support multiple c‑suite executives (CLO, CMO, etc.)
• Manage complex calendars, prioritize scheduling requests, and coordinate internal and external meetings
• Handle travel arrangements, including booking flights, accommodations, and preparing detailed itineraries
• Monitor and organize inboxes, draft communications, and help streamline information flow for the executive
• Act as a liaison between the executive and internal/external stakeholders to ensure alignment and responsiveness
• Support expense reporting, invoice processing, and other administrative logistics
• Quarterly travel to hospitals / events, as needed

• 3–5 years of experience supporting senior executives in a fast‑paced, high‑growth environment
• Exceptional organizational and time‑management skills with the ability to manage shifting priorities
• Proactive mindset with a high degree of ownership and ability to anticipate needs
• High level of discretion and judgment when handling confidential information
• Proficiency with tools like Google Workspace, Zoom, and calendar management systems

• $95,000–$110,000 annual salary + bonus + 401k match
• Comprehensive health and wellness benefits, and access to free therapy or counseling
• Paid parental leave, up to 10 weeks at 100% of regular salary, and inclusive fertility and family‑building care for all types of families
• Unlimited PTO to use for vacation or sick days—however you need it!
• Generous referral rewards
• Company laptop and a monthly cell phone reimbursement

Our hospitals thrive on in‑person collaboration, and VQ is no different. Time in the office sparks stronger connections, meaningful conversations, and better results—all bringing our core values to life. We prioritize being present because our values are best achieved side by side. Plus, we make getting here easy with free parking and a shuttle from the White Plains Metro‑North station.

At VEG, diversity is a strength that fuels innovation and compassion. Our mission is "Helping people and their pets when they need it most"—and we do that best when VEGgies feel valued, respected, and empowered to bring their authentic selves to work. We’re committed to building a culture that reflects the communities we serve, where different perspectives are celebrated, voices are heard, and everyone has equitable opportunities to grow.

Saying yes to VEG means helping us become the world's veterinary emergency company, together.