Document Control Assistant

Training Program & Document Control Coordinator

Advance Testing Company, Inc. is seeking a full‑time Training Program & Document Control Coordinator to work at our main location in Campbell Hall, NY.

Advance Testing Company, an established New York‑based construction materials testing and inspection firm, has an immediate opening for an Operations Coordinator/Document Control Assistant. For over 35 years, Advance Testing has been providing the construction industry with the highest level of aggregate, soil, concrete, asphalt, and steel inspection services throughout the Eastern United States. Typical construction project types include highways, bridges, commercial buildings, airports, tunnels, fabrication plants, material production facilities, government and military sites, and schools.

A Training Program & Document Control Coordinator is responsible for managing all training program logistics, including the schedule, materials, and certifications for employees. Their duties include speaking with key members of internal departments and HR personnel to determine training needs, coordinate the training, track the process, and review the reports associated with the training courses.

• Coordinate scheduling and track progress of all training and certifications for new hires and current employees.
• Maintain technician certification status and renewals, coordinating with operations staff to ensure timely recertifications.
• Maintain certification and training files for all employees.
• Collect and verify daily field reports against scheduled work, track missing reports, and scan or file hardcopy reports.
• Notify technicians of incomplete or unacceptable field reports and keep a record of repeaters.
• Obtain and retain specifications in an orderly fashion, ensuring accurate application to reports and database entry.
• At project onset, contact clients to obtain specifications, contract agreements, and other relevant information for entry into the system in collaboration with marketing, billing, and scheduling personnel.
• Track technician hours to monitor and manage non‑billable time in conjunction with billing and scheduling personnel.
• Respond to client requests for revised reports and field technician inquiries.

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite or related software.
• Highly detail oriented, organized, and able to prioritize tasks.
• Ability to work independently and as a strong team member.
• Excellent communication skills.
• Ability to work in a fast‑paced environment.
• Clear communication with field technicians, supervisors, clients and other team members.
• Valid, clean driver’s license.

• Overtime offered at time and a half.
• Comprehensive group medical insurance, including health, prescription, dental, vision.
• Flexible spending accounts for medical expenses and dependent care.
• Company‑paid offsets for out‑of‑pocket health insurance and prescription costs.
• Professional growth and advancement opportunities.
• Paid time off and sick days.
• Company‑observed paid holidays.
• Paid training and certification.
• AFLAC plans including short‑ and long‑term disability coverage, life insurance, etc.
• 401(k) retirement savings plan.

We are an equal‑opportunity/affirmative action employer. We highly encourage resumes from all interested parties, including women, minorities, veterans and persons with disabilities. All qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, creed, color, national origin, sex, age, disability, marital status, or any other protected class.

Advance Testing Company, Inc. participates in the USCIS E‑Verify Program to verify that all new hires are authorized to work in the United States.