Administrative Assistant​/Resident Liaison

Location: City of Yonkers

Dorado Apartments, 160 Warburton Ave., Yonkers, New York, United States of America

Job Description

Posted Friday, November 21, 2025 at 5:00 AM

General Statement of Duties

Primary responsibility is providing administrative assistance, service and support to the Property Manager and staff. Represents the company professionally to the general public and members of the community.

Supervision Received

Reports to Property Manager.

Supervision Exercised

N/A.

FLSA Status

Nonexempt

Essential Functions of the Position

(Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class).

• Provides office administrative assistance.
• Greets and assists applicants, residents and guests.
• Prepares and maintains office and rental expense budgets
• Prepares, types and files office correspondence including letters, reports, spreadsheets.
• Writes service orders and maintains service order log.
• Answers telephones in a professional manner; directs calls and records messages.
• Orders office supplies and maintains inventory.
• Opens and closes office. Secures confidential files and maintains office equipment.
• Administers rent collection efforts with Property Manager including cash receipts, 14-day notices, legal correspondence, etc.
• Processes monthly Section 8 housing assistance payment billing.
• Processes income certifications/recertifications.
• Processes and transmits TRACS (Tenant Rental Assistance Certification System).
• Completes special projects assigned by manager.
• Coordinates turnover schedule with Maintenance Supervisor.
• Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
• Conducts new resident orientation.
• Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
• Works patiently, professionally and cooperatively with residents and staff.
• Preserves and respects resident and applicant confidentiality.
• Follows company policies, rules and regulations.

Minimum Qualifications

Education and Experience

High school diploma or G.E.D. required. Associates degree or equivalent experience (business management, operations, communications, administrative support) preferred.

Qualifications and Skills

Strong computer proficiencies required. Intermediate proficiency with Word, Excel, PowerPoint, Outlook. Basic proficiency with Yardi desirable. Fluent in English. Strong oral and written communication skills. Highly organized and detail oriented. Ability to work in a fast paced environment where priorities change daily. Deadline driven. Demonstrates strong initiative and high level of professionalism.

Physical Capabilities

Manual dexterity for competent use of office equipment. Ability to climb stairs and walk through the community.

Beacon Core Competencies Required

Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.

Beacon Functional Job Competencies required for Administrative Assistant Position

Job Knowledge, Communication, Computer Skills, Personal Organization Skills, Interpersonal Skills.

Travel Requirements

May occasionally visit properties and attend offsite meetings/training seminars.

Compensation: $20.00 - $25.00 per hour

Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Company Overview

Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 150 properties including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing.

At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and…