Receptionist​/Office Coordinator

Mental Health America Dutchess County is an equal opportunity employer . Come join our dedicated team helping individuals and families with all aspects of mental wellness. To apply for this position, please click on the apply button below.

Full Time 35 hours per week. $23.50/hr

Position Summary

The Receptionist/Office Coordinator
serves as the first point of contact for all incoming calls and visitors to MHA. This position is responsible for providing administrative and clerical support, managing office and supply purchasing, recording contributions and payments, processing mail, and assisting with facilities and vendor coordination. The coordinator ensures the smooth operation of the administrative office and provides essential support across all departments.

Key Responsibilities

• Clerical and Administrative Support
• Maintain copier, postage meter, and printer supplies/operations for the 2nd floor at 253 Mansion Street.
• Prepare bills and invoices for payment.
• Maintain petty cash fund for the Administrative Department.
• Process purchase orders and explore best pricing options among vendors.
• Process monthly rent payments for clients.
• Reconcile taxi invoices with the voucher system for finance.
• Monitor and respond to front desk emails throughout the day.

I1. Reception and Front Desk

• Greet and assist visitors, handle telephone inquiries and direct calls appropriately.
• Record and route messages from voicemail and general email inboxes.
• Answer general information requests and direct callers to the correct staff.
• Open and sort incoming mail, receipt all incoming cash/checks, and process outgoing mail.

I11. Operations and Facilities Coordination

• Requisition and receive computer, office, and janitorial supplies; maintain kitchen supplies keeping in stock items.
• Communicate directly with vendors regarding orders or issues.
• Enter and track facility work orders in the online tracking system in a timely manner.
• Assist with various fundraising activities as needed.

Qualifications

• Excellent communication skills – clear, courteous, and professional.
• Strong customer service orientation – friendly and responsive to clients, visitors, and staff.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• High attention to detail and strong organizational skills.
• Minimum 2 years of experience in an office setting.
• High school diploma or equivalent required
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• Other duties as assigned by Director of Business Affairs
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Please send letter of interest and resume to Kathy Williams