Workplace Manager

Our client, a technology firm, is seeking an experienced and proactive Workplace Experience Manager to support their NYC office. Hours are 8:30am-5:30pm (with a lunch break) and this role will be in person five days per week. This role pays up to 110K.

Inquire via email

• Serve as the first point of contact for visitors and internal employees; demonstrate a friendly, positive presence
• Answer the main line, transfer calls and take messages
• Meet and greet visitors, escort them to their interview room and alert appropriate individuals when they have arrived
• Monitor interview rooms (wipe tabletops down as needed, stock pens)
• Enter visitors’ names in security system
• Receive deliveries and maintain inventory; alert employees when personal packages arrive
• Provide administrative support to Directors and other leaders; book restaurant reservations, order gifts and flowers, order catering, book travel arrangements (ground transportation, flights, hotels)

• Oversee all operations of the kitchen and shared communal spaces
• Kitchen tasks include running and unloading dishwasher, restocking snacks, and keeping the space tidy (wiping down countertops throughout the day)
• Manage and create access fobs for all team members
• Serve as the building liaison, work with vendors and schedule maintenance as needed, coordinate management for on-site work and obtain certificates of insurance
• Submit all receipts for expenses made on company card into a purchase log
• Send weekly office updates to the leadership team regarding ongoing projects, events, and broader office operations
• Coordinate team building activities and events from start to finish
• Order and maintain all office inventory, snack supplies and refreshments
• Order business cards
• Ensure appliances are running properly
• Communicate with cleaning vendor and ensure they are adhering to the contract

• Send new hire welcome emails the day prior to start
• Set up workstation tech and supplies
• Distribute new hire kits from Marketing

• Ensure employee laptop/security credentials are returned
• Package and ship personal belongings as needed
• Assist with/oversee setup and troubleshooting of all workstation/communal technology.

IFMA Greater New York City Chapter 500 8th Avenue FRNT 3 #1578 New York, NY 10018