Senior Executive Assistant - Financial Lines Claims

Location: New York
** Make your mark in Claims
** Our Claims teams are the proven problem solvers of choice for clients, delivering consistent technical excellence and showcasing our service differentiation to create an unparalleled global claims handling experience. Through a robust stakeholder feedback loop and supported by consistent processes and leadership, we take pride in delivering responsive, fair and professional service with empathy and efficiency.
** How you will create an impact
** As Senior Executive Assistant, you will employ your advanced skills and significant experience with attention to detail, proactivity, a positive attitude, and sophisticated stakeholder management to anticipate the needs and support day-to-day departmental operations.  This will include heavy calendar management using Microsoft Outlook, booking meetings, and managing workflow to ensure timeliness of meetings, prioritizing and coordinating high volume and ever-changing schedules and priorities with minimal supervision.

* Organize and effectively prioritize daily information flow, communication, and general follow-up
* Act as primary gatekeeper: liaise with clients, internal executives, and external business contacts to establish seamless communication.
* Anticipate the needs and support day-to-day departmental operations including heavy calendar management using Microsoft Outlook, booking meetings, and managing workflow to ensure timeliness of meetings; prioritize and coordinate high volume and ever-changing schedule and priorities
* Plan and coordinate business travel arrangements, including all necessary documentation, book and manage itineraries on a regular basis.
* Compile travel and expense reports
* Take accurate messages from phone, email or verbal instructions and prepare correspondence and take planning actions; accordingly, such correspondence may be of a confidential nature.
* Coordinate all IT issues, including arranging for help desk support and systems related matters.
* Set up new or transfer hires by ensuring all systems and applications needed are up and running on a timely basis.  Assist in off-boarding logistics for departing associates
* Organize team events and assist in team communication under guidance
* Prepare reports and presentations as needed
* Manage supply inventory and supply ordering as necessary.
* Ensure executive distribution and contact lists are up-to-date
** What you will need to succeed
*** Demonstrated Executive Assistant experience supporting senior level management and management at all levels and across various departments and groups.
* Skilled at managing complex calendars and coordinating travel arrangements internationally and domestically.
* Must be a self-starter and take initiative, highly proactive and self-disciplined.
* Excellent verbal and written communication skills.
* Proficiency in Microsoft office products – especially Outlook, One Note PowerPoint and Excel.
* Must have strong interpersonal, organizational skills and be detail oriented.
* Maintain discretion and project professional demeanor - especially under pressure.
* Ability to think strategically to keep the executives on track.
* Tech savvy in order to problem solve.  For positions based in New York, NY, the base salary range is $43,000-$74,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan.  In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here: . At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office.  

This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.
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At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.
** Enjoy benefits that take care of what matters
** At AIG, our people are our greatest asset. We know how important it is to protect and invest…