Executive Project Manager Assistant

Executive Project Manager Assistant role at Build Labs

Build Labs Custom LLC is a distinguished luxury home construction company committed to delivering exceptional craftsmanship and unparalleled service in the Hamptons. With a focus on quality and client satisfaction, we take pride in creating exquisite residences that reflect our clients' individual styles and aspirations.

• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

An Executive Assistant provides high-level administrative support to senior executives, managing calendars, scheduling meetings, handling communications, preparing documents, arranging travel, and acting as the primary point of contact, ensuring the executive's day-to-day operations run smoothly and allowing them to focus on strategic priorities.

The Project Manager responsibilities include leading and managing construction projects, ensuring they are completed on time, within budget, and to the highest quality standards. Key duties are:

• Estimate costs, develop budgets, and track expenses throughout the project lifecycle.
• Prepare detailed reports on project status and budget updates, presenting findings to stakeholders.
• Resolve problems and conflicts that arise during construction.
• Ensure compliance with safety regulations, building codes, and environmental standards.
• Collaborate with subcontractors, engineers, architects, and other key team members.
• Negotiate contracts and agreements with external vendors and subcontractors.
• Delegate tasks and responsibilities to team members, providing clear guidance and support.
• Keep stakeholders informed of project progress through regular communication and reports.
• Address environmental or community concerns related to the project.
• Conduct site inspections to monitor progress, quality, and adherence to standards.
• Proactively identify changes in project scope and adjust plans and budgets.
• Administer the submittal review process between subcontractors, suppliers, and the design team.

• Bachelor's degree in construction management, engineering, or related field (preferred).
• Minimum of 5 years of experience in construction project management, focusing on high-end residential projects.
• Strong knowledge of construction materials, techniques, and equipment.
• Excellent leadership, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite and construction/project management software.
• Ability to read and interpret blueprints and construction drawings accurately.
• Ability to work under pressure and coordinate multiple activities and groups.
• Strong problem‑solving and decision‑making abilities.
• Knowledge of financial and job cost accounting.
• Willingness to work in both office and field environments.
• Ability to lift 25 pounds and sustain a seated posture for extended periods.
• Willingness to work overtime to meet project deadlines.

• Calendar Management:
  Managing complex schedules, prioritizing appointments, coordinating meetings.
• Communication Management:
  Screening calls and emails, responding on behalf of the executive.
• Document Preparation:
  Creating presentations, reports, memos.
• Meeting Coordination:
  Setting agendas, preparing materials, managing logistics, taking minutes.
• Administrative Tasks:
  Managing expense reports, ordering office supplies, maintaining contact lists.
• Project Support:
  Assisting with project management tasks, tracking progress and deadlines.
• Confidentiality:
  Maintaining strict confidentiality of sensitive information.

• Excellent communication skills.
• Organizational skills.
• Proficiency in technology:
  Microsoft Office, calendar management tools.
• Discretion and confidentiality.
• Attention to detail.
• Adaptability.
• Collaboration with project management and construction teams.
• Training in Procore software.
• Opportunity for learning and growth.

• Administrative experience required.
• Strong verbal and written communication.
• Strong organization and multitasking ability.
• Tech‑savvy proficiency in Microsoft Office.
• Customer service orientation.
• Adaptability to fast‑paced environment.
• Confidentiality and discretion.

• Seniority level:
  Not Applicable
• Employment type:
  
  Full‑time
• Job function:
  Project Management and Information Technology
• Industry: Construction

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