Administrative Assistant

Administrative Assistant – Touro University

Machon L'Parnasa, Institute of Professional Studies is looking for an Administrative Assistant to provide overall administrative support to the director at 2002 Ave J, Brooklyn, NY 11210.

• Answer phones, file, copy, fax and distribute incoming mail
• Meet and greet visitors
• Greets current and prospective students, in person or via phone and email
• Maintain confidentiality in working with student records
• Prepare files for new applicants, ensuring all required documentation has been included
• Answer or direct student inquiries regarding admission and course registration
• Assist with general correspondence, memoranda, and applications
• Maintain office calendar and schedule student appointments
• Coordinate with the offices of the Registrar, Bursar, Financial Aid, and Admissions as well as departments within IPS
• Assist in processing student registration each semester
• Assist students prepare for graduation by distributing forms, informing students of deadlines, and creating sign‑in sheets for graduation
• Assist in special events, such as open houses
• Prepare purchase orders and maintain inventory of office equipment and supplies; arrange for repair and maintenance as needed
• Coordinate mass emails sent to current students, alumni, and staff
• Coordinate room schedules for classes and workshops
• Maintain Excel spreadsheets with contact information of current IPS students and graduates
• Strong attention to detail
• Additional hours may be needed during spring and fall registration
• Previous experience with general office administrative responsibilities and procedures

• Bachelor’s degree preferred.

• Strong interpersonal skills
• Good communication skills, both oral and written
• Excellent organizational skills

• As needed

USD $42,261.60 – $52,827.00 per year.

• Entry level

• Full-time

• Administrative

• Higher Education