Office Manager

About Allvue

We are Allvue Systems, the leading provider of software solutions for the Private Capital and Credit markets. Whether a client wants an end‑to‑end technology suite, or independently focused modules, Allvue helps eliminate the boundaries between systems, information, and people. We’re looking for ambitious, smart, and creative individuals to join our team and help our clients achieve their goals. Working at Allvue Systems means working with pioneers in the fintech industry.

Our efforts are powered by innovative thinking and a desire to build adaptable financial software solutions that help our clients achieve even more.

As the Office Manager, you will be the central figure in creating and maintaining a vibrant work environment, underpinning the culture and daily operations of the office. With a people‑first approach, your responsibility is to ensure the workplace reflects our company values, fostering an inviting atmosphere that draws in and motivates the team. You will need to respond with agility to evolving challenges, effectively merging the office’s cultural atmosphere with the practical demands of workplace efficiency.

You will guide the office’s continuous evolution into an environment that team members are drawn toward, a place where they feel valued, and driven to excel. Through strategic design and organization of the physical space, curation of events, and thoughtful management of supplies and amenities, you will foster a setting that inspires, maximizes productivity, and champions team spirit.

• Champion Office Culture: Serve as the cultural steward of the office, fostering an environment that reflects the company's core values and ensuring it is welcoming and inclusive.
• Office Organization: Craft and maintain an office space that inspires productivity, ensuring it is functional, well‑organized, and adaptable to the evolving needs of the team.
• Supply and Inventory Management: Diligently oversee the stock of office supplies, snacks, and beverages, ensuring that the office pantry is consistently equipped to nourish and invigorate the team.
• Event Coordination: Execute workplace events in partnership with the local People Committee that strengthen team cohesion, celebrate milestones, and welcome guests.
• Administrative Leadership: Oversee administrative tasks including managing correspondence, facilitating meetings, maintaining facilities, negotiating with suppliers, coordinating maintenance, and managing the office budget.
• Effective Communication: Act as the central hub for internal and external communication, ensuring all parties are well‑informed and synchronized.
• Team Member & Visitor Liaison: Be the primary contact for local team members and external visitors, ensuring quick resolutions and a positive experience.
• Workplace Safety: Ensure compliance with health and safety regulations, manage incidents, and implement corrective action.

• 3+ years of proven office management, administrative, or assistant experience.
• Strong time‑management skills, ability to multi‑task and perform well under pressure.
• Excellent organizational skills and ability to adapt to changing priorities and meet deadlines.
• Strong problem‑solving skills and ability to prioritize tasks.
• Expert‑level project management skills.
• Exceptional analytical aptitude and curiosity; detail oriented and highly organized.
• Demonstrated success in building good relationships and partnerships with key influencers across the organization.
• Excellent verbal and written communication skills.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Self‑driven and proactive nature.
• Leadership and decision‑making abilities.

• Bachelor’s degree in Business Administration, Management, or a related field.

• Health coverage options along with other voluntary benefits.
• Enterprise Udemy membership with access to thousands of personal and professional development courses.
• 401(k) with company match up to 4% or employee pension plan.
• Competitive pay and year‑end bonus potential.
• Flexible PTO.
• Charitable donation matching, along with volunteer and voting PTO.
• Numerous…