Office Manager

About Allvue

We are Allvue Systems, the leading provider of software solutions for the Private Capital and Credit markets. Whether a client wants an end-to-end technology suite, or independently focused modules, Allvue helps eliminate the boundaries between systems, information, and people. We’re looking for ambitious, smart, and creative individuals to join our team and help our clients achieve their goals. Working at Allvue Systems means working with pioneers in the fintech industry.

Our efforts are powered by innovative thinking and a desire to build adaptable financial software solutions that help our clients achieve even more. With our common goals of growth and innovation, whether you’re collaborating on a cutting‑edge project or connecting over shared interests at an office happy hour, the passion is contagious. We want all of our team members to be open, accessible, curious and always learning.

As a team, we take initiative, own outcomes, and have passion for what we do. With these pillars at the center of what we do, we strive for continuous improvement, excellent partnership and exceptional results. Come be a part of the team that’s revolutionizing the alternative investment industry. Define your own future with Allvue Systems!

As the Office Manager, you will be the central figure in creating and maintaining a vibrant work environment, underpinning the culture, and daily operations of the office. With a people‑first approach, your responsibility is to ensure the workplace reflects our company values, fostering an inviting atmosphere that draws in and motivates the team. You will need to respond with agility to evolving challenges, effectively merging the office's cultural atmosphere with the practical demands of workplace efficiency.

You will guide the office's continuous evolution into an environment that team members are drawn towards, a place where they feel valued, and driven to excel. Through strategic design and organization of the physical space, curation of events, and thoughtful management of supplies and amenities, you will foster a setting that inspires, maximizes productivity, and champions team spirit.

• Champion Office Culture: Serve as the cultural steward of the office, fostering an environment that reflects the company's core values, ensuring it is welcoming and inclusive.
• Office Organization: Craft and maintain an office space that inspires productivity, ensuring it is functional, well‑organized, and adaptable to the evolving needs of the team.
• Supply and Inventory Management: Diligently oversee the stock of office supplies, snacks, and beverages, ensuring the office pantry is consistently equipped to nourish and invigorate the team.
• Event Coordination: Execute workplace events in partnership with the local People Committee that serve to strengthen team cohesion, celebrate milestones, and welcome guests. You'll also extend a warm welcome to a diverse set of internal and external leaders and guests and help make sure they feel comfortable and engaged.
• Administrative Leadership: Oversee various administrative tasks, from managing correspondence and facilitating internal and external meetings to maintaining office facilities and negotiating with suppliers. You will have a watchful eye over the physical workspace, diligently coordinating maintenance and repairs, proactively addressing any facility‑related concerns to provide a safe, functional, and comfortable office environment. Engage with suppliers, negotiating contracts for goods and services to secure favorable terms while ensuring the timely provision of high‑quality office supplies and resources.
  
  Regularly review and refine administrative processes, seeking out efficiencies and implementing best practices to streamline office operations and bolster overall productivity. Manage the office budget, including preparing expense reports, scheduling expenditures, analyzing variances, and assisting the Team Lead, Office Manager, with annual budget planning.
• Effective Communication: Act as the central hub for both internal and external communication, ensuring that all parties are well‑informed and…