Executive Assistant - TDS

Position: Executive Assistant I - TDS
Location: New York

** Work Location**:

New York, New York, United States of America
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* Hours:

** 40
* * Line of Business:
** Administration
* * Pay Detail:**$90,000 - $110,000 USDTD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience  compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
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* Job Description:

** The Executive Assistant I - TDS provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials.

This role facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various offices' administrative and support personnel. This role coordinates and facilitates high-level executive functions with wide latitude for independent judgment. This role assists with numerous highly confidential functions including merger & acquisition early-stage meetings and due diligence document organization.

This role compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.  This role requires a minimum of 4 days in office.
** Depth & Scope:
*** Provides a high level of administrative support ensuring quality service and professionalism at every customer interaction
* Manages efficiently in a multi-tasked environment and ensures deadlines are met
* Applies appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e.reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)
* Schedules and organizes meetings, including preparation and coordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
* Maintains proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)
* Efficiently manages and promptly responds to all incoming enquiries/requests for information independently or re-directs to the appropriate person/area
* Ensures the optimal level of customer service and professionalism is provided
* Provides accurate, organized and efficient administrative support; collects and tracks data, researches information, sorts and distributes mail, balances and processes expense reports, schedules and organizes meetings, manages calendars, creates and maintains files, and performs other administrative assignments as required
* Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; escalates issues where appropriate
* Prioritizes and manages own workflow to ensure quality and efficiency (i.e. meets deadlines; be flexible in adjusting to changing work priorities)
* Uses software programs and other tools or equipment with ease and efficiency, and provides documents/information that effectively support the needs of the team
* Efficiently manages expectations/concerns through strong communication skills, both verbal and written
* Takes initiative to identify and recommend improvements in own job function, researches and/or investigates issues requiring resolution in order to execute on assigned tasks
* Be an effective team player and flexible in adjusting to changing work priorities
* Participates fully as a member of the team and contributes to a positive work environment
* Keeps others in the immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
* Supports the team by continuously developing knowledge in own area
* Reports to a Bank Executive and also supports up to 10 bankers across title bands, from Managing Director to Analyst
* Senior level of administrative support and performs diverse range of tasks that involve a range of complexity
* Has autonomy and some discretion to make decisions within well-defined parameters
* Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
* Must have experience booking complex travel…