Office Manager

Launched in September 2021, with €570m of private funding and a ~€70m turnover in 2024,newcleo is an innovator in the field of nuclear energy. Our team of over 900 innovators are working towards generating safe, clean, and sustainable nuclear energy at a competitive cost, combining proven reactor technologies with new developments and the closing of the fuel cycle.

As we expand to the US market, newcleo Americas is seeking an Office Manager for our new US headquarters office in NYC. This role ensures the smooth and efficient daily running of the office by overseeing administrative operations, coordinating office services, coordinating suppliers, managing material supplies, supporting employees, and contributing to a productive, safe and professional work environment. The Office Manager ensures high levels of organizational effectiveness, communication and complying with all relevant health, safety, security, and other relevant regulations.

• Arranging all necessary upkeep of the office, ensuring compliance with all relevant building regulations.
• Developing reliable and professional relationships with relevant external suppliers (e.g. office maintenance, utility providers, catering, office supplies) to ensure the smooth running of the office.
• Budget holder for the office management budget, including raising purchase orders, and ensuring timely and accurate payment of all relevant supplier invoices associated with the office.
• Ensuring sufficient and timely supplies of all office materials.
• Monitor the activities carried out by suppliers.
• Partnering with the IT team to ensure the digital solutions within the office are operating effectively.
• Partnering with the security manager to ensure office security arrangements are appropriate and compliant.
• Partnering with the HR team and line managers to assist with the onboarding of new employees.
• Supporting finance team with bookkeeping.
• Actively supporting any future office renovation projects.
• Providing general support to visiting employees and external stakeholders.
• Providing administrative support for executive team (incl. meeting schedule, expense reports).

• Bachelor’s degree in Business Administration, Management, or related field.
• 5+ years in office administration or similar roles, involving interfacing with suppliers and space and building maintenance management.
• Experience with basic accounting, IT, and HR processes are a plus.
• Strong written and verbal communication skills in English.
• French and/or Italian are a plus.