Marketing Assistant

At Aztec, our goal is to add privacy to Ethereum.

In the current public blockchain paradigm, users and entities unknowingly broadcast data in the public, compromising privacy and security to get trustlessness.

Not only are unencrypted blockchains inherently privacy-exposing, they require significant redundancy to compute and verify the legitimacy of transactions.

Implementing scalable encryption in a public blockchain paradigm requires cutting-edge math and engineering. Thankfully, our team of scientists and engineers invented Plonk, the industry-standard zkSNARK, and Noir, the universal language of zero knowledge.

Now, we’re building a first of its kind Layer 2 with private smart contracts. This requires new cryptographic primitives, a zero-knowledge DSL for writing contracts, a privacy-friendly execution environment, a carefully designed set of circuits that prove the validity of the chain to L1, a decentralized block-building and proving mechanism, and a top-tier user and developer experience. And it’s now time to bring it to market.

We’re looking for an exceptionally organized, detail-driven Marketing Assistant who can support our Chief Marketing Officer in an Executive Assistant capacity while driving operational excellence across Marketing. You will ensure the team stays accountable, deadlines are met, and communication flows seamlessly across the organization. If you thrive in fast-paced environments, enjoy building structure, and love being the operational backbone of a high-impact team, this role is for you.

You will:

• Support the CMO with calendar management, email triage, meeting scheduling and preparation, expense submission and travel coordination
  .
• Prepare and support All Hands presentations for the Marketing Team
  , internal decks, slide setup, formatting, and reformatting.
• Support in the preparation of reports, business summaries, and retrospectives.
• Maintain project momentum by sending reminders
  , tracking progress, and holding owners accountable for deliverables.
• Oversee weekly meetings, building operational checklists, and ongoing team accountability processes for the Marketing Team.
• Support Notion setup, organization, and database maintenance
  , ensuring clear documentation and operational hygiene.
• Track and follow up on all Action Items (AIs) across projects and meetings.
• Assist with contract and agreement preparation
  , formatting, building templates, and managing signature flows (including Docu Sign distribution and follow-ups).
• Own community moderator contract workflows, invoices, and payment follow-through.
• Manage invoice tracking
  , payment reminders, and ensure Finance receives accurate information on time for various contracts and agreements.
• Maintain data for Marketing software, tools, subscriptions, and account owners.
• Ensure timely travel bookings and reminders for the Marketing team according to event deadlines.
• Coordinate conference attendance tracking
  , deliverables, and accountability workflows.
• Organize two offsites a year for the marketing team
• Provide ongoing operational support to ensure the Marketing team runs efficiently, proactively anticipating needs as they arise.
• Assist the Operations team, Events Manager, Head of Communications and other Marketing Teammates with adhoc requests and project management.

• 2–4+ years of experience in Marketing Support, Executive Assistance, Project Coordination, or a similar operational role.
• Exceptional organizational skills with the ability to manage multiple simultaneous work streams.
• Strong communication skills and experience holding teams accountable with diplomacy and clarity.
• Proficiency with tools such as Google Workspace, Notion, Slack and/or project management platforms.
• Eagerness to learn new tools to increase efficiency and impact, like AI toolsets.
  
  Comfort working autonomously in a fast-paced, distributed team environment.
• Strong attention to detail and the ability to create structure in ambiguous environments.
• A proactive mindset: you anticipate needs before they arise and keep projects moving forward.
• Flexibility to support CMO during off-peak hours due to travel or extraordinary business demands.

• E…