Office Assistant Stores​/Mail - Watervliet; NY HELPS

Position: Office Assistant 2 Stores/Mail - Watervliet (NY HELPS)
Location: Watervliet

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Review Vacancy

Date Posted 12/24/25

Applications Due
01/09/26

Vacancy ID205854

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Labor, Department of

Title Office Assistant 2 Stores/Mail - Watervliet (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade
09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type

Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 10 Pennsylvania Rd

City Watervliet

StateNY

Zip Code
12189

Duties Description
• Process incoming and outgoing inventory items using AIM software, ensuring accurate data entry and recordkeeping.

* Assist in preparing reports and documentation by compiling data from inventory records, manual files, and automated systems to support program operations.

* Order stock items and coordinate procurement activities, ensuring timely and accurate stock replenishment.

* Respond to inquiries from internal staff or external vendors regarding inventory status, ordering procedures, or shipment issues, maintaining clear and professional communication.

* Research and resolve discrepancies in stock records, inventory counts, or shipment issues by consulting relevant documentation, communicating with vendors, and escalating issues as needed.

* Maintain and update inventory processing procedures, including documenting workflows and standard operating procedures to improve accuracy and operational efficiency.

* Support in managing sensitive applications or requests related to stock or inventory, ensuring compliance with applicable laws, rules, and regulations, in consultation with supervisory staff.

* Track and document inventory movements and transactions to ensure accurate records and facilitate audits.

* Assist in the physical handling and movement of inventory items within the warehouse or storage areas.

* May require the ability to routinely lift and/or carry heavy items and the ability to routinely reach, bend, stand, and walk for long periods of time.

* Capable of lifting and carrying items weighing up to 50 pounds to support inventory management activities.

* Other duties as assigned.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.

NY HELPS Non-Competitive

Minimum Qualifications:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://(Use the "Apply for this Job" box below). (copy and paste in browser) to register today, in three easy steps.

Competitive

Minimum Qualifications:

A…