Executive Assistant; Floater

Executive Assistant (Floater) – Private Equity NYC

Company Overview:

Our client, a reputable financial services buy-side fund located in the heart of NYC seeking skilled AA / EA support to directly support many departmental needs across the firm.

Key Responsibilities:

• Provide direct administrative support to the Managing Directors, Vice Presidents, Associates and Analyst including scheduling and calendar management.
• Use Microsoft Outlook, Word, and Excel to manage communications, documents, and reports with accuracy.
• Act as a primary point of contact for internal and external communications, maintaining a professional and courteous demeanor.
• Perform general office duties such as filing, data entry, and managing phone and email inquiries.
• Booking travel, and interacting with 3rd party vendors to accommodate travel needs.
• Assist with special projects and tasks, ensuring timely and accurate completion.
• Process expense reports utilizing SAP Concur.

Qualifications:

• Minimum of 2 years of experience in an administrative role.
• Bachelor’s Degree preferred.
• Advanced skills in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, organizational abilities, and multitasking skills.
• Professional communication skills and a friendly, approachable demeanor.

Preferred Qualifications:

• Ability to handle confidential information discreetly and prioritize effectively.

Compensation:

• Competitive salary based on experience, along with a benefits package that includes paid time off and opportunities for career growth.

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