Legal Office Manager

Office Manager & Chief Calendar Clerk

Position Summary:

The Office Manager & Chief Calendar Clerk is a senior operational role responsible for overseeing the firm's administrative operations while maintaining absolute control over all legal calendars, court deadlines, appearances, and filing requirements. This position serves as the central authority for docketing, calendaring accuracy, and firm-wide deadline compliance.

• Maintain and oversee the firm's master legal calendar.
• Calculate and verify deadlines pursuant to court rules and service methods.
• Implement dual-calendar and redundancy safeguards.
• Monitor upcoming deadlines and issue reminders and escalations.
• Coordinate court appearances and adjournments.

• Oversee calendaring related to NYSCEF, EDDS, and other portals.
• Ensure service-based deadlines are recalculated accurately.

• Oversee daily office operations and administrative staff.
• Develop and enforce office procedures and workflows.
• Coordinate onboarding and staff coverage.

• Administer calendaring and case management systems.
• Maintain written SOPs and compliance documentation.

• Act as central accountability point for deadline integrity.
• Escalate risks to firm leadership.

• 5+ years law firm experience with calendaring responsibility.
• Strong knowledge of litigation timelines and court rules.'

• Health Insurance
• Dental, Vision
• 401k