Administrative Assistant

Phyton Talent Advisors provided pay range

This range is provided by Phyton Talent Advisors. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$35.00/hr – $39.00/hr

Our client a well known Investment Bank is seeking an Administrative Assistant in their New York, New York Location!

• Manage complex calendar(s) via Outlook. Confirm internal and external meetings.
• Schedule meetings and coordinate details such as varied availability, guest registration, conference rooms, and video connectivity if applicable.
• Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages.
• Assist with communications amongst management, banking division, and other stakeholders.
• Coordinate domestic and int’l travel including flights, hotels, and ground transportation.
• Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status.
• Participate in business unit projects as assigned by management.
• Partner with administrative team; provide back up as needed.
• Oversee general office needs such as ordering supplies and mail distribution.
• Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.

• Expertise in Outlook Calendar management
• Minimum of 5 years of experience within financial services a plus
• Polished and professional, as they will be interacting with senior level of management
• Familiarity with Concur, prior experiences with managing travel and expenses.
• Exceptional interpersonal and written / verbal communication skills.
• Positive, consistent professional attitude. Works well under pressure.
• Ability to multitask, prioritize, and respond timely in a dynamic environment.
• Attentive to details, extremely organized.

Associate

Contract

Administrative

Financial Services and Investment Banking

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