Executive Assistant to Partners

A global investment firm is hiring for an Executive Assistant to support two Partners + two Managing Directors within their Private Equity division. This is a great opportunity to join a collaborative culture with strong ERG initiatives and an innovative office environment.

Salary range: $125-135k base + discretionary bonus + fully covered insurance premiums, 401k match and 23 days PTO

Location: Midtown East, NYC

Hybrid: Monday – Thursday in office, Remote Fridays offered

• Manage an ever-changing Outlook calendar for 4 executives, scheduling for a high volume of calls, e-mails, and flow of communication.
• Compose, draft, proof, edit, and finalize correspondence.
• Plan monthly and weekly team meetings as requested.
• Handle planning logistics for complex domestic and international trips using the travel agency; provide detailed itineraries, agendas, directions, and backup materials.
• Prepare expense reports in a timely manner ensuring accuracy.
• Liaise with clients, investors, guests, and all personnel in professional manner.
• Assist and provide phone coverage for additional executives when necessary.
• Assist guests with general office support and reservations (travel, dinner, and local transportation, etc.).

• 4+ years' experience providing administrative support in a financial institution.
• Ability to manage highly sensitive, confidential information with discretion.
• Ability to manage a high volume of work and prioritize tasks/projects based on urgency.
• Strong focus on attention to detail, accuracy, and thoroughness.
• Excellent verbal and written communication skills.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); capable of quickly and accurately producing/editing spreadsheets and presentations.

Please submit your resume to apply!

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• Mid-Senior level

• Full-time

• Administrative

• 401(k)
• Paid maternity leave
• Vision insurance
• Medical insurance
• Disability insurance
• Paid paternity leave

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