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OfficeMarketing Coordinator
Job in
New York, New York County, New York, 10261, USA
Listed on 2025-12-31
Listing for:
Toby's Services Ltd
Full Time
position Listed on 2025-12-31
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Benefits
- 401(k)
- Bonus based on performance
- Competitive salary
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Training & development
- Tuition assistance
- Vision insurance
- Benefits/Perks
- Competitive Compensation
- Paid Time Off
- Career Growth Opportunities
We are seeking a motivated and outgoing Office Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations.
Responsibilities- Scheduling, meeting preparation, calendar management, filing, scanning, and office coordination.
- Assist internal departments with document tracking, organization, and deadline management.
- Support onboarding tasks, administrative forms, and internal documentation needs.
- Utilize Adobe Creative suite (InDesign, Illustrator, Photoshop) to support development of project sheets, resumes, capabilities, packages, presentations, marketing collateral.
- Assist with updating and maintaining visual assets, project photos, and marketing libraries.
- Help create content for internal and external communicators.
- Ensure compliance with brand guidelines, writing standards, and submission.
- Assist with preparation of RFIs, RFQs, and RFP submissions.
- Coordinate proposal components across departments (Estimating, PMs, subcontractors).
- Draft, review, and update project sheets, resumes, capability statements, and forms.
- Help prepare materials needed for business development outreach.
- Bachelor Degree or administrative training is preferred.
- 3 to 5 years experience as an Office Coordinator or in construction setting.
- Adobe Creative Suite (InDesign, Illustrator, and Photoshop) proficiency is a must.
- Familiarity and knowledge with AEC terminology and proposal processes is a plus.
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and Power Point
- Highly organized with excellent time management skills and the ability to prioritize projects
Position Requirements
5+ Years
work experience
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