Executive Business Operations & Strategy Assistant

Executive Business Operations & Strategy Assistant

Location: Midtown Manhattan (Diamond District)

Pay: Starting $20–$30/hr (based on experience;
salary will increase after evaluations)

Schedule: Full-Time, In-Office

TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry
, high-end diamonds
, luxury watches
, and content-driven retail
. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations
, administration
, and executive support
.

We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management
, executive support
, administrative organization
, financial tracking
, sales auditing
, and project coordination
.

This role is ideal for someone searching for an executive-level support position within a luxury brand
, jewelry company
, or high-growth business
, who wants hands‑on involvement in day‑to‑day operations.

• Manage, organize, and prioritize emails for the COO and Founder
• Handle executive communication, follow‑ups, and administrative scheduling
• Maintain operational documents, Google Workspace files, and task systems

• Assist in business travel planning, event coordination, jewelry show registrations
• Help organize company promotions, marketing initiatives, and internal workflow systems
• Support daily operations, deadlines, and internal communication structures
• Help audit Amex and credit card charges
• Track recurring monthly expenses, subscriptions, and vendor payments
• Support accounting with documentation reviews and discrepancy identification
• Assist with gold scrap, dust logs, and production inventory checks
• Work with leadership to review sales activity, Instagram DMs, and lead management
• Audit CRM data, KPIs, and reporting accuracy in
• Manage inbound Instagram and Facebook leads for the sales department

• Assist with screening candidates, resume evaluation, and interview coordination
• Identify strong potential hires and provide input on culture fit and work ethic

• Executive Assistant experience or strong administrative/operations background
• Highly organized, detail‑oriented, and reliable
• Strong communication skills and professional presence
• Ability to manage multiple tasks in a fast‑paced environment
• Tech‑savvy with Google Workspace, Excel, CRM tools (), and social media
• Comfortable reviewing communication logs, sales messages, and performance data
• Problem‑solver with a no‑excuses mindset
• Looking for long‑term career growth

• Starting rate: $20–$30/hr based on experience
• Salary will increase based on performance and contribution
• Direct training from senior leadership
• Growth paths into Operations Manager, Executive Strategy, or Business Development
• PTO + Employee jewelry discounts
• Major long‑term career opportunities in a luxury brand environment

Learn more about the role here:

• You Tube:
• Twitter/X: (Use the "Apply for this Job" box below)./TraxNYC