Corporate Conference Coordinator

Event Coordinator (Internal Corporate Events)

Shift: 8:00 AM – 5:00 PM (Monday - Friday)

Pay Rate: up to $40.00/hr (BOE)

We are seeking a highly organized and polished Event Coordinator to support internal corporate events for a global investment firm. This role serves as the central point of coordination for all internal events across the organization, ranging from small meetings to large-scale, executive-level gatherings. The Event Coordinator will manage events from initial request through execution, ensuring seamless delivery in a fast-paced, high-expectation corporate environment.

This position focuses exclusively on internal events and requires exceptional attention to detail, discretion, and the ability to manage multiple stakeholders simultaneously.

• Own and manage internal events from request through execution, serving as the primary project manager and point of contact.
• Coordinate all logistical components, including:
• Conference room booking and space planning.
• Catering coordination.
• Facilities setup and room reconfiguration.
• IT and A/V support.
• Calendar alignment and scheduling.
• Manage multiple events concurrently across weeks and months, maintaining accurate timelines and priorities.
• Partner closely with internal stakeholders, including:
• Senior leadership and executive offices.
• Facilities.
• IT and A/V teams.
• Catering and external vendors (as applicable).
• Support high-profile leadership events, including executive and firm‑wide meetings, with professionalism and discretion.
• Anticipate issues and proactively resolve logistical challenges to ensure flawless execution.
• Maintain clear, consistent communication across departments to keep workflows moving efficiently.

• Proven experience in corporate event planning, with events as a primary job function.
• Experience with in large, structured corporate environments, such as:
• Banking.
• Investment firms.
• Law firms.
• Large multinational corporations.
• Demonstrated experience supporting executive-level and leadership events in formal settings.
• Accustomed to high standards, fast turnaround times, and executive-facing work.
• Exceptional organizational and multitasking abilities.
• Strong project management and logistical coordination skills.
• Ability to manage multiple stakeholders and competing priorities with confidence.
• Strong executive presence and communication skills.
• Detail-oriented with a proactive, solution-focused mindset.

• A general workplace experience or office services role with limited event exposure.
• A community manager position without end-to-end logistics ownership.
• A role where event planning is secondary or occasional.

Event coordination must be a core responsibility, not a supporting task.

Candidates should be prepared for panel-style interviews involving multiple stakeholders. Success in this role requires the ability to think on your feet, communicate clearly, and demonstrate how you manage complexity and cross-functional coordination in real time.

Forrest Solutions provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law.

• Medical insurance.
• Vision insurance.
• 401(k).