Executive Assistant to IT Director – Financial Services Firm

Administrative Assistant to IT Director – Downtown Financial Services Firm – $65k-$75k

A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support a Director of IT. This newly created role is designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm’s IT function.

The ideal candidate thrives in a fast‑paced environment, has excellent communication and follow‑up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination.

Work hours:

9 am‑6 pm.

Executive & Departmental Support

• Manage and prioritize the IT Director’s calendar, email inbox, meetings, and daily workflow.
• Serve as the central point of contact for the IT department, ensuring timely follow‑up on requests from partners and staff.
• Maintain departmental logs and continuously monitor open items for resolution.
• Assist with IT budgeting, financial planning, and ongoing expense tracking.
• Oversee IT purchasing, contracts, subscriptions, and renewals.
• Maintain a calendar of renewal dates, expirations, deadlines, and deliverables.
• Track orders, invoices, and coordinate closely with the firm’s bookkeeping team.

Operations, Reporting & Asset Management

• Maintain accurate and up‑to‑date IT department records, reports, inventory lists, and asset management databases.
• Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination.
• Assist with the preparation of presentations, meeting materials, and departmental reporting.

General Administrative Support

• Order supplies, support software/hardware coordination, and help manage incoming IT equipment.
• Provide high‑level administrative support as needed to ensure smooth day‑to‑day operations.
• Assist with any additional IT or office‑related tasks as required.

• 2+ years of administrative experience, ideally in professional services or a fast‑paced corporate setting.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and communicate effectively across teams.
• Tech‑savvy with a comfort level working alongside IT leadership.
• Proactive, reliable, and able to follow through without heavy supervision.

$60 k – $75 k plus bonus and benefits.