Administrative Assistant

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Flushing YMCA is seeking an Administrative Assistant.

Under the supervision of the Youth and Family Director, the Administrative Assistant will play a critical role in the successful operation of the programs both on and off sites. The Administrative Assistant will carry out daily administrative and operational responsibilities while maintaining excellent communications with the Youth and Family Director, branch, and off-site staff. The individual will ensure an atmosphere of professionalism, friendliness, and safety within the facility.


Key Responsibilities:

Ensure the health, safety, and well-being of participants in the program by always providing appropriate supervision.

Maintain accurate program documentation (POs, Receipts, behavior reports, incident reports, and accident reports, as appropriate).

Maintain attendance online systems, AS400, EZReports, Oracle E
- Business, and support Community Schools data check work.

Prepare attendance sheets and binders for all programs.

Work cooperatively with professional staff at the branch, off-site directors, and at JHS 189.

Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.

Create and maintain a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences.

Serve as a positive role model for participants.

Provide administrative assistance to other branch departments as needed.

Other Duties as assigned.

Desired Skills & Experience:

Associate’s degree and experience in a related field, or equivalent experience required.

Bachelor’s degree preferred.

Minimum of one (1) to three (3) years of administrative experience and experience working with staff and volunteers.

Knowledge of, Microsoft Excel, Word, Publisher, and PowerPoint.

Excellent interpersonal communication – written and oral, project management, and organizational skills.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work.  for more information.


How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

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