Administrative Assistant

Job Details

Job Location: HUD Permanent Supportive Housing - Staten Island, NY 10310

Position Type: Full Time

Salary Range: $21.63 - $24.73 Hourly

Job Shift: Day

Work Schedule: Full time, Monday - Friday, 9:00 a.m.

- 5:00 p.m.

SUMMARY: Provides administrative support for all program activities and serves as an assistant to the Program Director.

• Work collaboratively with the operations department on lease acquisition for the program.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
• Responsible for ordering, tracking program supply expenses.
• Maintain electronic and manual filing systems.
• Submit and reconcile expense reports, including monthly rents.
• Ensure mail distribution and Site supply inventory.
• Handle sensitive information in a confidential manner.
• Take notes and ensure proper documentation of minutes during meetings.
• Maintain lines of communication between the accounts payable department and program in relation to invoices.
• Communicates with vendors to secure service delivery.
• Assist with the execution of the end-of-year fiscal projects.
• Track all program clients enrolled in Health Homes.
• Contribute to team efforts by accomplishing related tasks as needed and any other administrative tasks as assigned by the Program Director and Area Director.

QUALIFICATIONS:

• High school diploma/GED with at least 3 years experience.
• Extensive knowledge of the Microsoft Office suite and Google Workspace is preferred.
• Experience working with a nonprofit agency is a plus.
• Must have exceptional communication skills both orally and in writing.