Corporate Event Coordinator

Overview

The Conference Event Coordinator plays a vital role in delivering seamless, high-impact meetings and events that support business objectives and elevate the workplace experience. This position is responsible for end-to-end coordination of internal meetings and corporate events, ensuring every detail—from space planning to on-site execution—meets the highest standards of service, efficiency, and professionalism.

• Plan, manage, and execute all aspects of internal meetings and events, including conference room and event space scheduling through EMS or comparable event management platforms.
• Evaluate event requirements to ensure appropriate room size, layout, technology, amenities, and compliance with corporate policies.
• Conduct pre-event walkthroughs and site inspections to confirm readiness, including A/V setup, seating configurations, signage, décor, and overall presentation.
• Partner closely with internal service teams such as Culinary/Catering, Facilities, IT/AV Support, and Security to ensure flawless coordination and on-time delivery.
• Serve as the primary point of contact for stakeholders throughout the event lifecycle—planning, execution, and post-event follow-up.
• Provide real-time on-site support during events, proactively identifying and resolving issues to ensure a seamless experience.
• Deliver white-glove service to senior leaders, executive assistants, internal teams, and external guests.
• Track and analyze space utilization and event data, preparing reports to support room management strategies and continuous improvement.
• Ensure all events adhere to corporate branding standards, safety guidelines, and operational policies.
• Successfully manage multiple concurrent events of varying size, scope, and complexity.
• Provide administrative and operational support related to event reporting, invoicing, and budget tracking as required.

• Bachelor’s degree in Hospitality, Business Administration, Communications, or a related field, or equivalent professional experience.
• Minimum of 4 years of experience in corporate event coordination, conference services, or hospitality operations—preferably within a large, fast-paced organization.
• Strong proficiency with EMS (Event Management Software) or similar scheduling and booking platforms.
• Advanced working knowledge of Microsoft Office Suite
  , including Outlook, Excel, Word, and PowerPoint.
• Exceptional organizational, time management, and multitasking abilities.
• High attention to detail with the ability to anticipate needs and solve problems proactively.
• Strong interpersonal and communication skills, with a client-focused mindset.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Internal candidates only:
The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.