Executive Assistant, Communications

Overview

The Team:
The Communications department is responsible for strategic deployment of Press & Influencer Relations, Special Events and Advertising across all media channels to support the growth of awareness for Hermès in the US. Our mission is to share the rich story of Hermès, highlighting the value of creativity, commitment to quality and signature craftsmanship model. Our strategy is based on the activation of 360 media campaigns employing Paid, Owned and Earned media.

The Opportunity:

The Executive Assistant – Communications will provide direct support to the EVP Communications and the VP Press & Influence as well as support the department team with overall administrative support in relation to key projects, initiatives, travel arrangements and other duties as defined below.

• Direct report to EVP Communications
• Manage and process invoice processing and new vendor onboarding through My Easy Order  platform
• Oversee Docu Sign signature of legal documents, NDA & Folio 2 documentation for vendor engagement
• Calendar management as well as meeting scheduling and coordination and securing reservations for EVP and VP of Press & Influence
• Travel and timely T&E expense report submission and management for EVP Communications
• Travel and timely T&E expense report submission and management for VP Press & Influence
• Liaison with media partners / publishers for meeting engagement
• Purchase Order process management
• Power point presentation deck creation for comms strategy, activity recaps and prep for monthly Senior Management Meetings
• Hospitality Management and Overseeing the Billing Process for – Domestic and International Hotel Room Blocks, Group Transportation, HI Senior Executive Visits etc.
• Create itineraries and handle travel and event logistics for EVP, VP of Press, and Comms team
• Act as the Comms Team representative to organize and communicate all Podium meeting initiatives & scheduling
• Manage daily Press & VIP newsletter and weekly recap to International Team
• Support VIP Team coordinating event hospitality & room blocks and weekly press giftings
• Provide Ad-Hoc Support to the Comms Team at large
• All other duties assigned by supervisor and VP of Press & Influence

• NO

• YES – Management of hospitality program budgets and planning.
• Tracking / coordination of comms department budget actuals - Press / Events / Media

• YES – assessment of hospitality programming bookings / hotel & restaurant etc.
• Qualitative selection of brand appropriate activities

• Proven ability to prioritize, multi-task and solve problems proactively
• Professional communication skills, both verbal and written
• Possess a collaborative spirit and “can-do” attitude
• Initiative, anticipation & forward planning ability
• Reactive, Proactive & Flexible
• High level of attention to detail and strong organization skills
• Manages time effectively & resourceful

The range for this position is $90,000 - $115,000 annually. Actual rates are determined based on the job, location, and individual experience.

• Commission and bonus incentives based on sales performance
• Medical, Dental, Vision
• Life Insurance and Disability
• Paid time off (15 vacation days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
• Paid Parental Leave and Transition Time
• 401(k) and Roth Retirement Plan with company matching and profit sharing
• Various voluntary benefits (e.g., flexible spending accounts, fitness reimbursement, voluntary life insurance)
• Product discount and EAP resources
• Access to Calm App, Health Advocate, Family Building Support, and more!

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Since 1837, Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create, the constant search for beautiful materials, the transmission of a savoir-faire of excellence and the aesthetic of functionality define the…