Administrative Assistant

Location: New York

Administrative Assistant page is loaded## Administrative Assistant locations:
New Yorktime type:
Full time posted on:
Posted Todayjob requisition :
R-11904##
** Position Information
**** Hiring Manager:
** Administration & Office Services Manager
** Department:
** Administration
* * Department Overview
** The Administration Department is focused on maximizing productivity and efficiency through daily administrative and logistical support. This is achieved by maintaining a detail-oriented and proactive approach to calendaring, projects, and workflow, while remaining a reliable resource for guidance and assistance on departmental processes and procedures.
** Position Responsibilities
** The Administrative Assistant (“AA”) will support pooled activities across the Firm. The ideal candidate is a great teammate with the ability to prioritize and make decisions in a fast-paced environment, demonstrating a sense of urgency and attention to detail across all tasks. The role is responsible for supporting the business largely with expense management, travel logistics and organizing meeting materials.

The position has high visibility and high impact and requires a resourceful, mature and discreet individual.

Primary duties and responsibilities include, but are not limited to:
* Supporting junior to mid-level staff as needed
* Responding to ticket requests and answering questions via centralized platform
* Reconciling and processing expenses
* Invoice management and tracking via Workday
* Providing calendar management support as needed
* Coordinating domestic and international travel (including transportation and hotels)
* Providing program management and / or data support as needed
* Printing and distributing firmwide publications and meeting materials (including binding)
* Liaising with Marketing contact on the coordination of business card management
* Creating and distributing e-signatures for new hires and in relation to promotions / transfers
* Providing backup coverage for Executive Assistants / Administrative Assistants and Executive level offices as needed
* Supporting ad-hoc projects as needed
** Candidate Requirements
*** Qualifications &

Experience:

** Bachelor’s degree required
* 2 to 4 years of professional experience within a corporate office setting preferred
* Demonstrates problem-solving, organizational and time management skills
* Ability to proactively handle changing demands in fast-paced environment with strong multi-tasking skills
* Appetite and ability to build digital acumen to improve processes
* Strong verbal and written communication skills and professional presentation
* Punctual, thorough, meticulous and highly accurate
* Collaborative / teamwork and a “no task is too small” attitude
* Ability to maintain confidentiality
* Experience using Microsoft Suite (Outlook, Excel, PowerPoint), Concur, CRM, SharePoint and Workday is a plus
* Flexibility and availability outside of business hours may be required
* Enthusiastic about working in office and creating a Gold Standard hybrid work culture
** Critical Competencies for Success
**** Our Gold Standards
** Model defines key behaviors and competencies across 4 dimensions:  Leadership, Achieving Results, Personal Effectiveness and Thinking Critically. These behaviors and competencies drive our ability to win together.
* ** Leadership:
** Role models in this area consistently focus on the right goals and priorities and continually develop themselves and others. Always team players, they influence and engage with others to contribute to a supportive and inclusive culture where all feel welcome.
* ** Achieving Results:
** Role models in this area are high achievers who develop careful plans and deliver consistently and effectively. They hold themselves and others accountable for delivering high quality results, and they remove barriers to ensure others can contribute and grow.
* ** Personal Effectiveness:
** Role models in this area build strong relationships, treat others with respect and communicate effectively. They are driven to exceed expectations and are adaptable to changing circumstances.
* ** Thinking Critically:
** Role models in this area understand our business, rely on…