Administrative Assistant

Apply for the Administrative Assistant role at Samaritan Daytop Village, Inc.

Overview
: A nationally recognized comprehensive Health and Human Services Agency with over 60 programs across New York City and the greater New York Area. It serves over 33,000 New Yorkers annually within local communities.

$24.72 per hour

Under general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks that include providing support to department managers and staff, assisting in daily office needs, and managing the organization’s general administrative activities. This work supports the mission and goals of Samaritan Daytop Village.

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff; sets up appointments, schedules meetings and coordinates schedules for the department.
• Assists in the preparation of regularly scheduled reports.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents; helps prepare agendas, amenities, and set‑ups for meetings.
• Creates agenda and record notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word‑processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos etc.

• High School Diploma or Equivalent.
• At least two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines.
• Computer literacy including proficiency in Microsoft Office Suite and EHR.
• Excellent time management skills and the ability to prioritize work and multi‑task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills.
• Comfortable with routinely shifting demands.

• Entry level

• Full‑time

• Administrative

• Non‑profit Organizations

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