Office Manager at Series B AI Startup

High-growth AI fintech startup is looking for an Office Manager to support their growing team in New York. This is an on-site role based in No

Ho in NYC. 100-120K+ DOE + benefits, unlimited PTO, catered lunches!

As Office Manager, you will oversee day-to-day office operations, manage vendors, track and manage office budgets, assist with onboarding new employees, coordinate team events and off-sites, and foster a positive work environment.

• Oversee daily office operations to ensure an organized and efficient work environment.
• Manage office and supply inventory to support workplace needs.
• Act as a point of contact for service providers and building management.
• Assist with basic IT troubleshooting, escalating issues when necessary.
• Manage relationships with external vendors.
• Track and manage operational budgets, expenses, and invoices. Negotiate contracts with providers when needed.
• Coordinate in-office meetings, including setting up conference rooms and organizing catering needs.
• Assist in planning team events, gatherings, holiday parties, and off-sites.
• Support employee engagement and culture-building initiatives.
• Ensure visitors and guests have a welcoming experience.
• Manage office access, deliveries, and general workplace logistics.
• Support onboarding processes, including workspace setup and employee resources.

• 3+ years of experience as an Office Manager, Workplace Experience, or similar role, ideally in a fast-growing startup environment.
• Experience managing vendor relationships and budgets is strongly preferred.
• Excellent communication skills, both verbal and written, with strong interpersonal skills.
• Ambitious and resourceful, with a passion for solving problems creatively.
• Collaborative, organized, and thoughtful in approach.
• Tech-savvy with proficiency in Microsoft Office and Google Workspace.

• Seniority level:
  Associate
• Employment type:
  
  Full-time
• Job function:
  Administrative and Project Management
• Industries:
  Software Development and Financial Services

Note:

This description reflects current expectations; actual duties may evolve with the role.