Administrative Assistant

The New York City Department of Investigation (DOI) is one of the oldest law enforcement agencies in the country, with a mission of combating municipal corruption. It serves the people of New York City by acting as an independent and nonpartisan watchdog for New York City government, city agencies, city employees, vendors with city contracts, individuals and entities that receive city funds.

DOI's Office of the Inspector General for the New York City Police Department (OIG‑NYPD) is authorized to investigate, review, study, audit and make recommendations relating to the operations, policies, programs and practices of the New York Police Department (NYPD), with the goal of enhancing effectiveness, increasing public safety, protecting civil liberties and civil rights, and increasing the public's confidence in the police force.

OIG‑NYPD is seeking an Administrative Assistant to work with all functions of the Office; specifically,

• 25% systemic policy and procedural investigations and complaints
• 25% Outreach and the development of outreach plans for systemic policy and procedural investigations
• 50% Administrative management tasks

Responsibilities will include, but are not limited to:

• Managing the systemic policy and procedure investigative update process
• Managing data throughout the life‑cycle of a systemic policy and procedure investigation
• Assisting with data entry and basic data analysis
• Assisting with development of reporting and recording systems regarding the data structure for OIG‑NYPD
• Developing and maintaining unit databases and running reports as needed
• Managing the organization and security of data files
• Providing support for investigative, policy, outreach and legal staff
• Communicating and interacting with callers and assisting with the unit's complaint intake process
• Assisting with the case‑management system (CMS) and electronic document tracking system (eDOCS)
• Assisting with the creation of outreach plans for systemic policy and procedural investigations
• Creating and preparing training materials, as well as training others as needed
• Interacting with external agencies on behalf of OIG‑NYPD
• Completing special projects, of a policy or investigative nature, as assigned
• Supporting the executive team and staff with preparation of documents and presentations
• Assisting with the coordination of meetings and events
• Processing mail and email correspondences
• Assisting the Executive Manager as needed

The ideal candidate should have an overall interest in the work of OIG‑NYPD, including systemic policy and investigative matters. They should have excellent attention to detail, be a problem solver, and highly capable of managing different assignments at a time. The Administrative Assistant must be capable of exercising good judgment and maintaining the confidentiality of sensitive information. In addition, the Administrative Assistant must be comfortable working in a dynamic environment with flexible, sometimes long work hours and occasional deadline pressures.

If selected, the candidate will be fingerprinted and undergo a background investigation. In addition, for positions that have a law enforcement and/or investigative function, the candidate's consumer credit history will be reviewed during the background investigation, and, as otherwise permitted by NYC Administrative Code 8‑107(24)(b)(2)(A).

• A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties as described above;
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.

• Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat.
• Ability to think strategically and analyze potential issues and alternative solutions.
• Familiarity with…