Office & Events Administrator; part-time

Office & Events Administrator (part-time)

We are looking for a proactive, creative, and people‑focused Office & Events Administrator to join our New York City team. This role is much more than admin work – it is about fostering a vibrant, engaging office culture as we transition into a hybrid company. The successful candidate will incentivize and excite employees to come into the office, organize engaging events, and ensure our space feels welcoming, collaborative, and efficient.

Location:

72 Madison Avenue, 9th Floor, New York, NY 10016 – the hub for local members, global visiting colleagues, and VIP guests.

Part‑time: up to 20 hours per week on Tuesdays and Thursdays. Hours are 9:00 am to 3:00 pm or 4:00 pm depending on business needs.

Hourly pay: $33‑$35/hour

• Create a vibrant in‑office experience that encourages employees to work on‑site.
• Plan and execute team engagement initiatives, office events, and social gatherings to build community.
• Work with leadership to develop fun and creative incentives that make in‑office days exciting.
• Be the face of the office – warmly greet employees, visitors, and VIP guests.
• Ensure seamless visitor experiences by managing office access, conference rooms, and hospitality needs.
• Maintain an organized and welcoming workspace that reflects our company culture. Operations & Facilities Management
  • Oversee office logistics, snacks, meals, and supply management to keep the space well‑stocked and efficient.
  • Manage relationships with vendors and service providers (cleaning, internet, building management, etc.).
  • Ensure smooth office equipment operations, troubleshooting issues in collaboration with IT.
  • Coordinate mail, shipments, and promotional items (customer gifts, marketing swag, etc.).
  Leadership & Administrative Support
  • Provide light support to the leadership team, assisting with office‑related requests.
  What you can bring
  • Excited to start in office administration as a stepping stone to other roles (marketing, sales, IT, etc.).
  • Curiosity, drive, and a willingness to learn – formal experience is not required.
  • Customer‑focused mindset – ability to anticipate needs and deliver excellent hospitality.
  • Creative problem‑solver – you think outside the box to enhance office culture and engagement.
  • Strong communicator – excellent verbal and written communication skills.
  • Proactive and organized – ability to manage multiple tasks and prioritize effectively.
  • In‑person role based in our New York City office; the ideal candidate will be located in or near New York City.

  We may use artificial intelligence tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

  Details
  • Seniority level:
    Not Applicable
  • Employment type:
    
    Part‑time
  • Job function:
    Administrative
  • Industries:
    Technology, Information and Internet