Post Closing Coordinator - Title Services

Post-Closing Coordinator – Title Services

Compensation: $60,000 – $90,000 (based on experience)

Location: Bayside (100% in office)

Our client, a well-established title services organization, is seeking a Post-Closing Coordinator to support the accuracy, compliance, and timely handling of all post-closing activities. This position is ideal for detail-oriented professionals who thrive in deadline-driven environments and enjoy contributing to a highly collaborative team.

The Post-Closing Coordinator plays a key role in preparing, processing, and submitting critical documents to county offices, executing escrow payments, and ensuring all post-closing requirements are met. This is an entry-level to early-career position within the department, with strong growth potential.

• Title Knowledge & File Handling: Develop a working understanding of title reports, standard conveyances, and basic escrow requirements. Break down, scan, and review 5–7 files per day with accuracy and minimal errors.
• Escrow & Recording: Execute escrow payments and refunds according to established procedures and deadlines. Process and prepare documents such as deeds, mortgages, and powers of attorney. Record documents via e-recording platforms or county clerk offices as required. Manage rejections, corrections, and resubmissions quickly and efficiently.
• Client & Internal Support: Respond professionally to incoming phone calls and emails; elevate issues when necessary. Prepare basic transfer tax documents per client instructions and assist team members with document corrections to avoid rejections and delays.
• Mail & Document Management: Open and track courtesy orders, including Trello entry and Tracker Pro setup. Scan and distribute incoming closing and trailing documents with accurate system entry. Prepare outgoing mail and confirmation emails for recorded documents.
• General Administrative Support: Assist the department with operational tasks to support overall workflow efficiency. Contribute to a collaborative environment through proactive communication and reliability.

• High school diploma or equivalent required; additional education a plus.
• 1+ years of experience in title, recording, post-closing, document processing, escrow, or related real estate operations preferred.
• Proficiency with Trello, Tracker Pro, and standard office software.
• Strong organization, attention to detail, and deadline-driven work ethic.
• Clear written and verbal communication skills.
• Ability to manage multiple files and tasks with accuracy.

This role offers a stable, long-term opportunity to grow within the title services industry, gain exposure to multiple areas of the closing lifecycle, and join a reputable organization with strong internal support and training.

• Entry level

• Full-time

• Sales and Management