Local Resource Specialist

Job Description

The Local Resource Specialist is responsible for providing local onsite administrative support to meet the needs of the office and timekeepers from all departments. This position performs complex administrative duties and provides assistance to Reception, Office Services and other groups/departments. The Local Resource Specialist maintains professional contacts with clients, attorneys and staff.

A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you're someone who's looking toward the future, we'd love to hear from you.

Location: Melville, NY

• Work closely with local attorneys, legal secretarial assistants, and paralegals to provide onsite administrative support.
• Monitor and complete incoming work requests in a timely manner, redirecting to appropriate resources as needed.
• Coordinate input and revision of correspondence, documents, memorandum, and forms as requested. Proofread work for accuracy in spelling, grammar, context, and format. Including but not limited to drafting engagement letters, new business intake forms and attorney consultation notes.
• Provide administrative backup support to legal secretarial assistants where appropriate.
• Coordinate copy/scan and print jobs with others to ensure accurate reproduction of documents. Send faxes and e-mails. Prepare and coordinate the mailing of documents/packages via regular mail, overnight delivery, or courier services. Performs or expedite the production of binders, tabs, exhibits and tables of contents.
• Coordinate the distributions and mailings of court, deed, and other paper filings.
• Perform or expedite the compilation of litigation documents, including discovery, motion, and trial documents; ensure that filings are complete.
• Ability to communicate (both verbal and written) with clients and attorneys directly as needed.
• Perform clerical tasks related to creating, updating, and maintaining client files in accordance with established records management policies and procedures including the use of the Records Management database to locate and request files from storage.
• Process check requests, expense reimbursements, and vendor invoices as needed.
• Participate in firm training including soft and IT skills.
• Train and mentor new Local Resource Assistants (LRA) on tasks, responsibilities, and new projects.
• Facilitate the coordination of onsite meeting requests, including reserving conference rooms and visitor offices and notification to local building security as needed.
• Handle short, and/or long-term projects from practice groups and functional areas.
• Update procedural training guides as needed.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 3-5 years of relevant experience, preferably within a law firm or professional services environment.
• Associate or bachelor's Degree preferred. Work experience in lieu of a degree will be considered.
• Notary Public certification preferred.
• Excellent interpersonal, communication, and customer service skills, both verbal and written.
• Positive and professional demeanor; able to interact effectively with personnel at all levels.
• Ability to maintain confidentiality at all times.
• Demonstrated organizational skills with attention to detail.
• Adept at analyzing and solving problems, interpreting instructions, and judging when to seek clarification.
• Ability to work independently and to sort priorities with minimum level of direct supervision.
• Skillful at navigating internal resources, such as Central IPC and Help Desk, as necessary to manage workflow to ensure successful completion of assigned tasks.
• Proficient in Microsoft Office Suite and other office technology applications.

Nixon Peabody LLP is an Equal Opportunity / Affinity Action

Employer:

Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social…