Office Manager & Chief Calendar Clerk
Listed on 2026-01-01
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Administrative/Clerical
Administrative Management, Office Manager -
Management
Administrative Management, Office Manager
Job Description
Job Title:
Office Manager & Chief Calendar Clerk
Location:
New York, NY (On-Site)
Job Type: Full-Time
Compensation: $50k - $70k (depending on experience)
About the FirmWe are a fast-paced litigation firm focused on insurance defense and related civil litigation across New York and New Jersey. Our attorneys rely on strong administrative structure, efficient workflow, and organized office systems. We are seeking an experienced Office Manager who can oversee day-to-day operations and ensure the smooth functioning of our legal practice.
Position OverviewThe Office Manager & Chief Calendar Clerk is a senior operational role responsible for overseeing the firm’s administrative operations while maintaining absolute control over all legal calendars, court deadlines, appearances, and filing requirements. This position serves as the central authority for docketing, calendaring accuracy, and firm-wide deadline compliance.
Key Responsibilities
Chief Calendar & Docket Management- Maintain and oversee the firm’s master legal calendar.
- Calculate and verify deadlines pursuant to court rules and service methods.
- Implement dual-calendar and redundancy safeguards.
- Monitor upcoming deadlines and issue reminders and escalations.
- Coordinate court appearances and adjournments.
- Oversee calendaring related to NYSCEF, EDDS, and other portals.
- Ensure service-based deadlines are recalculated accurately.
- Oversee daily office operations and administrative staff.
- Develop and enforce office procedures and workflows.
- Coordinate onboarding and staff coverage.
- Administer calendaring and case management systems.
- Maintain written SOPs and compliance documentation.
- Act as central accountability points for deadline integrity.
- Escalate risks to firm leadership.
- 5+ years law firm experience with calendaring responsibility.
- Strong knowledge of litigation timelines and court rules.
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