Administrative Assistant to Legal and Compliance

Administrative Assistant to Legal and Compliance

A leading global investment management firm is seeking a detail-oriented and proactive Administrative Assistant to support its Legal & Compliance department. This individual will work closely with attorneys and compliance professionals, providing administrative, operational, and light compliance support in a fast-paced, highly professional environment.

The ideal candidate brings 3+ years of administrative experience, exceptional organizational skills, a strong sense of discretion, and the ability to manage multiple priorities with precision. This is an excellent opportunity for a polished and motivated professional looking to contribute within a sophisticated, team-oriented culture.

• Provide day-to-day administrative support, including heavy calendar management, phone coverage, filing (both digital and physical), and document organization
• Assist with database and document management, including processing, updating, and maintaining records, reports, and department systems
• Manage invoice processing and billing coordination, including liaising with external legal vendors to ensure timely receipt, verification, and approval of invoices
• Track attorney licensing requirements, bar memberships, and related compliance documentation
• Coordinate domestic and occasional international travel arrangements, including detailed itineraries and logistics
• Prepare and reconcile expense reports for the Legal & Compliance team
• Assist with internal team events, department meetings, and ad-hoc projects
• Provide backup reception coverage as needed, ensuring professional front-office representation and support (5 days onsite; early morning start required)

• Minimum 3 years of administrative experience, preferably within financial services, legal, or another highly regulated environment
• Bachelor’s degree strongly preferred
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional attention to detail, accuracy, and document management discipline
• Strong verbal and written communication skills; polished and professional demeanor
• Ability to work methodically, maintain structure, and meet deadlines in a fast-moving environment
• Proactive, discreet, and capable of handling sensitive information
• Team-oriented with a collaborative mindset and willingness to support colleagues when needed

Base salary: $75,000 – $90,000 (commensurate with experience)
Annual discretionary bonus
Comprehensive medical, dental, and vision insurance
401(k) with employer contribution
Generous paid time off and firm holidays
Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team

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