Administrative Assistant

Voleon is a technology company that applies state‑of‑the‑art AI and machine learning techniques to real‑world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion‑dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As an Administrative Assistant, you will provide high‑impact support to senior leaders  this role, you may directly support the Chief Commercial Officer (CCO) or up to three senior executives in our Research & Design / Engineering organization. You will amplify their impact by managing day‑to‑day operations, enabling focus on the most important strategic priorities.

• Provide proactive administrative support to senior executives (CCO or R&D/Engineering leaders), acting as a trusted partner and point of contact.
• Manage complex calendars, meetings, and communications, resolving conflicts and anticipating needs.
• Coordinate domestic and international travel and handle related expense reporting.
• Plan and support on‑site and virtual meetings and events, including logistics, materials, room setup, visitors, and catering.
• Support light project management activities (tracking action items, follow‑ups, and status) and partner closely with Executive Support colleagues to provide cohesive support to the leadership team.
• Continuously identify and implement opportunities to streamline administrative processes and enhance team efficiency.
• Handle confidential and non‑routine information with the utmost care and discretion.
• Provide responsive assistance to colleagues, clients, and vendors as requested.
• Coordinate with IT support to anticipate and resolve technology needs or issues.
• When supporting the CCO:
  Prepare and manage investor meeting materials and help ensure timely follow‑up on action items. Plan and support investor meetings and on‑site events in partnership with Commercial and Investor Relations stakeholders.

• 3+ years of experience supporting senior executives; experience with C‑suite and/or finance, investment, or technology leaders preferred.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities with excellent attention to detail.
• Excellent written and verbal communication skills; professional, clear, and courteous in all interactions.
• Ability to handle a high volume of work independently, exercise sound judgment, and maintain strict confidentiality.
• Demonstrated urgency, flexibility, and comfort with changing priorities.
• Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus.
• Ability to work a hybrid schedule with consistent in‑office presence on key days (typically Tuesday–Thursday) and flexibility to come in on additional days as needed.
• Authorization to work in the United States;
  Bachelor’s degree is a plus.

The hourly pay rate for this position is $48.08. Based on a standard 40‑hour work week, this equates to an annualized salary of approximately $100,000. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits.

Our benefits package includes medical, dental, and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k)…