Staff Assistant, Residential

Position: Staff Assistant, Residential Life
Location: New York

Join to apply for the Staff Assistant, Residential Life role at SUNY Downstate Health Sciences University

Join to apply for the Staff Assistant, Residential Life role at SUNY Downstate Health Sciences University

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit

UUP

Job Description :

The Department Of Finance At SUNY Downstate Health Sciences University Is Seeking a Full-time Staff Assistant, Residential Life & Services. The Successful Candidate Will

• Use computer including word processing programs, database applications, desktop publishing, handles filing, office correspondence, reports, and memos; administers daily office systems.
• Supervise and schedule Student Assistants and Federal Work-Study staff for the office.
• Prepare of appropriate documents pertaining to hiring and termination for submission to Human Resources.
• Assists in coordinating, opening and closing special events and summer conferences and/or summer housing procedures.
• Track building occupancy (including transient housing) billing, using Banner; generate and report occupancy weekly (i.e. occupancy and vacancy reports).
• Oversee the mall distribution process for residents and the office, ensuring the effectiveness and accuracy of the mail and parcel services.
• Complete monthly inventory of all office supplies and borrowed items; prepare and submit purchase requisitions for replacement of supplies.
• Within a twenty-four-hour period, complete administrative assignments as requested by Director including typing memos, taking and typing meeting minutes and generate reports related to all departmental operations.

Required Qualifications :

• Bachelor's Degree.
• 2+ years of administrative, customer service and service recovery experience.
• Or a satisfactory equivalent combination of experience, training and education to the above.

Preferred Qualifications

Work Schedule:

Monday to Friday; 8:30am to 4:40pm (Full-Time)

Salary Grade/Rank

SL-2

Salary Range

Commensurate with experience and qualifications

Executive Order

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at  or via email .

Equal Employment Opportunity Statement

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada Seniority level

• Seniority level
  
  Entry level

Employment type

• Employment type
  
  Full-time

Job function

• Job function Administrative
• Industries Hospitals and Health Care

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