Buyer Assistant

Overview

Seeking a procurement coordinator to join the team.

We are seeking a full-time Procurement Administrator with in experience in purchasing. The Procurement Administrator (PA) is a central figure in the purchasing process throughout the firm. Procurement Administrator will be experienced handling a variety of tasks including purchasing, procurement, documentation, and coordination. They will be skilled in transferring and sharing information as they will act as a point-person of communication with vendors, contractors, and our warehouse.

PAs will meet once a week with the designer, coming prepared to the meeting with accurate and up-to-date reports so the designer can ensure everything is aligning with other aspects of the project. PAs will own their responsibilities and have a developing skillset to foresee possible mistakes and/or logistical snags. Procurement Administrator should have a positive, can-do attitude, and feel comfortable researching situations and providing ample information for others.

• Bachelor’s degree
• 3-5 years experience in purchasing/procurement management
• Proficient in Microsoft Suite
• Experience in Studio Designer a plus
• Experience working in the Interior Design field a plus

• Excellent written and verbal communication
• Developed organizational skills
• Understanding of the purchasing process
• Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow up
• Proven ability to coordinate many items into a concise delivery schedule

• Initiative and ownership of tasks
• Ability to “jump-in” and eager to learn and provide support to staff
• Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary.

The Procurement Administrator will enter and purchase all approved specified furniture, materials, and labor (sub-contractors). The PA will manage the ordering process: order product, manage follow up /tracking & updating Studio Designer. The PA will adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse), update POs as needed and update proposals per designer. Additionally, the Procurement Administrators will assist with managing and/or collecting information on damages, claims with vendors, and repairs.

It will be crucial for the PC to maintain relationships with vendors/manufacturers. The Procurement Administrator will also check in deliveries to our office.

The Procurement Administrator will manage the delivery and installation schedule with designer. This will be done by scheduling trades, deliveries, installs (with the approval of the designer), and managing the communication between all concerned parties.

Salary: 50-100k