Executive Assistant

Introduction

At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape. Here, you’ll be part of a team that leverages world-class analytics and deep reinsurance expertise to deliver strategic advisory services and transactional excellence. Together, we transform advanced insights and market intelligence into strategies that protect businesses, drive performance, and shape the future of reinsurance.

We’re a community of decision makers, future shapers, and trusted experts working side by side to deliver meaningful impact through innovative thinking and practical solutions. At Gallagher Re, your curiosity is welcomed, your growth is championed, and your work truly matters. This is a place where you'll have the freedom to explore new ideas, take ownership of your career, and collaborate with people who are as driven and inquisitive as you are.

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative support to members of our North American Executive Team. This high-level role requires exceptional multitasking abilities, outstanding communication skills, and meticulous attention to detail. As the Executive Assistant, you will play a critical role in ensuring seamless operations, effective communication, and strategic support for the executive leadership team.

• Primary Liaison
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  Serve as the main point of contact for internal stakeholders on behalf of the certain members of the Executive team
• Calendar & Meeting Management
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  Manage complex calendars for multiple executives, schedule appointments, and coordinate meetings, ensuring all necessary materials and resources are prepared in advance.
• Document Preparation
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  Draft, edit, and proofread correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism.
• Research & Data Support
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  Conduct research and compile data to assist the executive team in making informed decisions and strategic recommendations.
• Travel Coordination
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  Organize travel arrangements, including flights, accommodations, and transportation, for the executives and other team members as needed.
• Leadership Meeting Support
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  Prepare and coordinate weekly leadership and board meetings, including agenda creation, document distribution, and recording meeting minutes.
• Confidential Records Management
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  Maintain and organize confidential files and records, ensuring proper documentation and security.
• Contract Administration
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  Facilitate the approval, signing, and distribution of agreements and contracts on behalf of the COO.
• Process Optimization
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  Collaborate with other executive assistants and team members to streamline workflows and enhance organizational efficiency.
• Communication Management
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  Handle incoming calls, emails, and correspondence, prioritizing and responding promptly and effectively on behalf of the executives.
• Special Projects
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  Support the executives with high-priority initiatives and special projects, demonstrating adaptability and a solutions-oriented mindset.
• Event Planning
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  Assist in obtaining necessary approval and planning of leadership events, in addition to operational secondments to / from our center of excellence.

• Experience
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  Proven experience as an executive assistant or in a similar administrative role, preferably supporting multiple C-level executives in a large organization.
• Organizational Excellence
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  Exceptional time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a high-pressure environment.
• Communication Skills
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  Outstanding written and verbal communication abilities, with meticulous attention to detail.
• Technical Proficiency
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  Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn other relevant software, including travel and expense platforms.
• Discretion & Professionalism
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  Demonstrated ability to handle sensitive and confidential information with the utmost professionalism.
• Interpersonal Skills
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  Strong relationship-building skills,…