Payment Assistant

Position: Contract Payment Assistant
Location: New York

*** in order to be considered for this position candidate must be serving in the title permanently, or must have filed for and take the upcoming clerical associate bridge exam.***

job description

under general supervision, with latitude for independent initiative and decision making, performs work of moderate difficulty in the procurement of goods, services and/or construction and in processing procurement documents and contracts for the staten island ferry. Confers with, advises and coordinates operational, technical and professional staff in the procurement process. Assists project managers with all administrative/non‑technical aspects of procurement and contract management during the life cycle of a project.

Performs related work.

examples of typical tasks

• draft and assist in drafting procurement documents and forms.
• provide ongoing analysis of contracts and contract performance, including spending patterns, unit cost, or tracking of grant expenditures.
• provide recommendations, process contract amendments and participate in request for proposal (rfp) evaluation and provide technical assistance to program staff and contractors.
• collaborate with program staff to review and approve budget modifications and other contract changes.
• provide technical assistance to provider to ensure timely resolution of contract issues.
• develop financial spreadsheets and revenue forecasts.
• prepare special reports in response to requests from management.
• review and approve budget modifications; prepare ad hoc reports, and track budget expenditures.
• review and process invoices, including submission of payment packages and vouchers.

preferred skills

• ability to work independently in fast paced, high volume environments with tight time constraints.
• detail oriented and strong organizational skills.
• ppb rule familiarity.
• knowledge of fms3, passport and dmss.
• knowledge of the city’s m/wbe program.
• microsoft office knowledge including excel and access.

work location / hours

1 bay st., staten island, ny

mon – fri 8:00 am – 4:00 pm

residency requirement

new york city residency is generally required within 90 days of appointment. However, city employees in certain titles who have worked for the city for two continuous years may also be eligible to reside in nassau, suffolk, putnam, westchester, rockland, or orange county. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

clerical

associate – 10251 minimum qualifications

• a four‑year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55‑a program

this position is also open to qualified persons with a disability who are eligible for the 55‑a program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a program.

public service loan forgiveness

as a prospective employee of the city of new york, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the u.s. Department of education’s website at .

additional information

twic requirement: once selected for employment at the staten island ferry, federal regulations require that the applicant must either undergo a federal background check as part of the transportation worker identification credential (twic) program or already possess a twic. The twic must be obtained within 30 days of appointment, and be maintained for the duration of employment. For further program information, visit https://(Use the "Apply for this Job" box below)..

eeo

statement

the city of new york is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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