Admin Services Specialist

We invite you to apply for the Admin Services Specialist position, where you will play a crucial role in ensuring the smooth operation of our office environment and empowering our engineers and scientists. This dynamic role involves composing and sending site-wide announcements of meetings. You will be responsible for managing office supplies, coordinating minor repairs, assisting with facilities management for external contractors, handling shipping and receiving, tracking guest passes, and supporting site‑specific new employee onboarding, from seating arrangements to IT equipment and supply assistance.

You have:

• At least 2 years of experience as an Office Manager or Office Administrator having handled most of the above tasks.
• Experience with tracking the inventory of office supplies and ordering more as needed.
• Good communication skills with a variety of people.
• An approach to work that is self‑motivation and includes an interest to learn.

It would be nice if you had:

• Good familiarity with computers

• Order and organize office supplies, like the following:
  • Paper, pens, printer toner, USB cables, batteries, etc.
  • Cleaning/janitorial supplies
  • Bathroom and misc. (paper towels, soap, toilet paper, etc.)
  • Ordering and stocking two kitchenette spaces (snacks, coffee, etc.)
• Coordinate minor office repairs/maintenance (light bulb replacement, etc.)
• Work with Facilities Management when external contractors come in for work:
  • Be present to monitor the work and escort around premises
• Assist with shipping and receiving of packages
• Log and track guest passes/ (for contractors, visitors, etc.)
• Assist with site‑specific onboarding of new employees (coordinate seating, acquire personal IT equipment, some HR tasks, help them find supplies, etc.)